Technical Contracts Specialist

Universal Orlando•Orlando, FL

15h

About The Position

The Technical Contracts Specialist drafts, reviews, edits, and processes contracts and related documents for Ride and Show (R&S) teams, ensuring accuracy and compliance with Contracts Policies and Procedures and applicable Universal Orlando systems. The role collaborates with Planners on Scopes of Work, tracks proposals, change orders, invoices, and other contract documentation, and processes contract-related payments according to contractual schedules. The Specialist serves as the primary Legal and Sourcing liaison for R&S teams. The role works with ride Planners and the Management Team to plan projects, including developing detailed Scopes of Work, written procedures, and estimates of time, materials, and resources for repair work. It also supports bidder pre-qualification and review, vendor onboarding, purchasing, contract documentation, and payment status reporting. The position requires daily communication with internal and external stakeholders and adherence to Universal Orlando environmental, health, and safety policies and procedures.

Requirements

High school degree or GED required.
At least 5 years of experience in technical maintenance required.
At least 1 year of experience in contract writing required.
Excellent writing skills required.
Highly effective communication skills.
Tact and professionalism when working with internal and external clients daily.
Ability to read and understand technical writing and support compliance with applicable policies and procedures.

Nice To Haves

Associate’s degree preferred.
Bachelor’s degree in a related or technical field preferred.
At least 3 years of experience in theme park maintenance preferred.
Equivalent combination of education and experience may be considered.

Responsibilities

Draft, review, edit, and process R&S contracts, including Work Authorizations, Purchase Agreements, Change Orders, and Close Out Change Orders, using electronic contract documents and established policies.
Ensure contracts include applicable addenda, change orders, work descriptions, milestone and payment schedules, close-out documentation, and other related documents.
Review technical writing for compliance with Tech Services, UO Engineering, and EHS policies and procedures.
Route contract documents for internal and external review, approval, and execution.
Communicate daily with stakeholders, Legal, and Sourcing to complete contract-related work.
Create and archive R&S contract documentation in the appropriate systems, including NDAs, Certificates of Insurance, Scopes of Work, proposals, contract versions, trackers, and invoices.
Issue Contract Status Reports on a regular basis.
Work with ride Planners and the Management Team to plan projects and prepare detailed Scopes of Work, written procedures, and estimates of time, materials, and resources for repair work.
Assist with bidder pre-qualification and confidentiality agreements.
Draft and edit Scopes of Work for Requests for Proposal (RFP) packages.
Receive and record proposals and assist the R&S team with bidder review and selection.
Process contract-related payments in Universal Orlando payment systems according to contracted schedules, coordinating with requestors to confirm deliverables and milestones are complete.
Submit Purchase Orders in Purchase Manager for Capital Project contracts in accordance with Capital Finance policies.
Research and provide payment status updates to Management regularly.
Serve as a liaison between R&S and Sourcing to manage approved vendor lists and support onboarding of new vendors.
Collaborate with Sourcing and Legal to support compliance with contracting and purchasing policies.
Follow established Universal Orlando environmental, health, and safety policies, procedures, training, and team-member involvement activities.
Perform other duties as assigned.