Technical Contracts Specialist

Universal Orlando•Orlando, FL

About The Position

The Technical Contracts Specialist drafts, reviews, edits, and processes contracts and related documents for Ride and Show (R&S) teams, ensuring accuracy and compliance with Contracts Policies and Procedures and applicable Universal Orlando systems. The role collaborates with Planners on Scopes of Work, tracks proposals, change orders, invoices, and other contract documentation, and processes payments according to contractual schedules. It serves as the primary Legal and Sourcing liaison for R&S teams. The specialist supports project planning by helping develop detailed scopes of work, written procedures, and estimates of time, materials, and resources for repair work. The role also supports bidder pre-qualification and selection, prepares RFP scope documents, coordinates contract reviews and approvals, maintains contract records, and communicates payment and contract status to management. The position requires daily interaction with internal and external clients and tact and professionalism.

Requirements

High school degree or GED.
At least 5 years of experience in technical maintenance.
At least 1 year of experience in contract writing.
Excellent writing skills.
Highly effective communication skills.
Ability to work with internal and external clients daily with tact and professionalism.

Nice To Haves

Associate's degree (AA).
Bachelor's degree in a related or technical field.
At least 3 years of experience in theme park maintenance.

Responsibilities

Draft, review, edit, and process R&S contracts, including Work Authorizations, Purchase Agreements, Change Orders, and Close Out Change Orders.
Ensure contracts include required addenda, change orders, descriptions of work, milestone and payment schedules, close-out documentation, and other related documents.
Read and interpret technical writing to ensure compliance with Tech Services, UO Engineering, and EHS policies and procedures.
Route contract documents for internal and external review, approval, and execution.
Communicate daily with stakeholders, Legal, and Sourcing to accomplish contract-related tasks.
Create and archive R&S contract documentation in the appropriate systems, including NDAs, Certificates of Insurance, Scopes of Work, proposals, contract versions, trackers, and invoices.
Issue Contract Status Reports regularly.
Work with ride Planners and the Management Team to plan projects and develop detailed scopes of work, written procedures, and estimates for repair work.
Assist with bidder pre-qualification and obtain confidentiality agreements.
Draft and edit Scopes of Work for Requests for Proposal packages.
Receive and record proposals, and assist the R&S team with bidder review and selection.
Process contract-related payments in Universal Orlando payment systems according to contractual schedules, confirming deliverables and milestones with contract requestors.
Submit Purchase Orders in Purchase Manager for Capital Project contracts in accordance with Capital Finance policies.
Research payment status and provide regular updates to management.
Liaise between R&S and Sourcing to manage approved vendor lists and support new vendor onboarding.
Collaborate with Sourcing and Legal to ensure R&S compliance with contracting and purchasing policies.
Follow established Environmental, Health & Safety policies, procedures, training, and team member involvement activities.
Perform other duties as assigned.