Technical Contracts Specialist

Universal Orlando•Orlando, FL

17h

About The Position

The Technical Contracts Specialist drafts, reviews, edits, and processes contracts and related documentation for Ride and Show (R&S) teams, ensuring accuracy and compliance with Contracts Policies and Procedures and applicable Universal Orlando systems. The role collaborates with planners on scopes of work, tracks proposals, change orders, invoices, and other contract documentation, processes contract-related payments, and serves as the primary Legal and Sourcing liaison for R&S teams. The specialist creates and maintains contract records, supports project planning and bidder selection, coordinates vendor onboarding, and works with stakeholders to ensure contracting and purchasing compliance. The position also requires understanding and following Universal Orlando Environmental, Health & Safety policies and procedures.

Requirements

High school degree or GED.
At least 5 years of experience in technical maintenance.
At least 1 year of experience in contract writing.
Excellent writing skills.
Highly effective communication skills.
Tact and professionalism when working with internal and external clients.
Equivalent combinations of education and experience may be considered.

Nice To Haves

Associate’s degree (AA).
Bachelor’s degree in a related or technical field.
At least 3 years of experience in theme park maintenance.

Responsibilities

Draft, review, edit, and process R&S contracts, including Work Authorizations, Purchase Agreements, Change Orders, and Close Out Change Orders, in accordance with established policies.
Ensure contracts include applicable addenda, change orders, descriptions of work, milestone and payment schedules, close-out documentation, and other related documents.
Read technical writing and ensure compliance with Tech Services, UO Engineering, and EHS policies and procedures.
Route contract documents for internal and external review, approval, and execution, and communicate regularly with stakeholders, Legal, and Sourcing.
Create and archive R&S contract documentation in appropriate systems, including NDAs, certificates of insurance, scopes of work, proposals, contract versions, trackers, and invoices.
Issue Contract Status Reports on a regular basis.
Work with ride planners and management to plan projects, including documenting scopes of work, procedures, and estimated time, materials, and resources for repair work.
Assist with bidder pre-qualification and confidentiality agreements; draft and edit scopes of work for RFP packages; receive and record proposals; and assist with bidder review and selection.
Process contract-related payments through Universal Orlando payment systems according to contract schedules, confirming deliverables and milestones with contract requestors.
Submit Purchase Orders in Purchase Manager for Capital Project contracts in accordance with Capital Finance policies.
Research payment status and provide regular updates to management.
Liaise between R&S and Sourcing to manage approved vendor lists and facilitate onboarding of new vendors.
Collaborate with Sourcing and Legal to ensure R&S complies with contracting and purchasing policies.
Follow established EHS policies, procedures, training, and team-member involvement activities.
Perform other duties as assigned.