Technical Clerk / Administrative Assistant

Air Products • Edmonton, AB

3d • Onsite

About The Position

At Air Products, our purpose is to bring people together to reimagine what’s possible, collaborate and innovate solutions to the world’s most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world. Reimagine What’s Possible Join our Edmonton team as a Technical Clerk/Administrative Assistant and play a vital role in supporting safe, reliable, and efficient petrochemical manufacturing operations. This position provides critical administrative, logistical, and technical coordination support to site leadership and plant teams, serving as a key link between office administration and day‑to‑day manufacturing activities. Working in a safety‑critical environment, you will contribute to smooth plant operations through procurement administration, document control, meeting coordination, and general office management, while partnering closely with Operations, Maintenance, and Technical functions. Reporting to the Director of Operations and Maintenance, this role is ideal for a highly organized professional who thrives in a fast‑paced industrial setting and takes pride in accuracy, discretion, and collaboration. This position reports directly to the Director of Operations and Maintenance and requires strong attention to detail, confidentiality, and the ability to manage competing priorities in a safety-critical environment.

Requirements

• High school diploma or equivalent; post-secondary certificate/diploma in Office Administration, Business Administration, or related field is an asset.
• 5-7 years of administrative experience, preferably in an industrial, petrochemical, oil & gas, or manufacturing environment.
• Experience with an Enterprise Resource Planning tool (ERP), including ability to create PR/PO creation, extract data, compile reports, and publish monthly metrics (SAP experience is an asset).
• Experience with electronic document management systems.
• Previous experience working in a manufacturing environment is desirable

Nice To Haves

• post-secondary certificate/diploma in Office Administration, Business Administration, or related field is an asset.
• SAP experience is an asset.

Responsibilities

• Provide day-to-day administrative support to Site, Production, Maintenance and Technical Managers, including preparing correspondence, reports, spreadsheets, and presentation materials.
• Manage calendars, schedule meetings, coordinate meeting logistics (rooms, virtual links, visitor access where applicable), and prepare agendas and minutes.
• Support onboarding administration (e.g., orientation scheduling, training records tracking, distribution of required documentation).
• Maintain professional communication with internal stakeholders, vendors, and contractors.
• Correspondence/document preparation/ transmittal/filing
• Preparation of Word documents and PowerPoint presentations
• Ordering of office/IT/meeting supplies; maintaining minimal inventory and order in the office supply rooms
• Planning and organization of various events such as lunches/dinners/special events
• Website and Share Site support
• Travel planning support including visa application for foreign travel
• Raise and track purchase requisitions (PRs) and purchase orders (POs) in SAP.
• Coordinate procurement of Personal Protective Equipment (PPE), tools, consumables, and technical services.
• Monitor order status, follow up on deliveries, and resolve discrepancies with vendors and procurement teams.
• Maintain procurement records and ensure compliance with company purchasing procedures.
• Monitor Site Contract expenditures and report monthly.
• Manage and maintain site electronic document management systems (EDMS) for technical and operational documentation.
• Track documentation review dates to ensure documents remain with the valid approval period.
• Control, distribute, and archive documents and records such as: Operating procedures, Maintenance records, Engineering drawings, Safety documentation, Technical reports
• Ensure documents are current, properly version controlled, and accessible to authorized personnel.
• Support audits by retrieving records and ensuring documentation compliance.
• Support site Health, Safety, and Environmental (HSE) initiatives by maintaining training records, certifications, and safety documentation.
• Assist with onboarding documentation for new employees and contractors (e.g., safety orientations, PPE issuance).
• Ensure administrative activities comply with site safety rules and regulatory requirements.
• Participate in safety meetings and promote a strong safety culture through accurate record keeping.
• Compile and maintain operational, maintenance, and cost tracking reports.
• Update logs, spreadsheets, and databases related to equipment, contracts, and procurement.
• Support management with data entry, analysis, and reporting as required.

Benefits

• Affordable Medical, Dental and Vision Insurance (day 1 of employment)
• Paid Vacation and holidays
• Paid Parental leave
• Life Insurance (Basic Life - Paid for by Air Products) & Optional Life Insurance Plans
• Defined Contribution Pension Plan (DCPP) at 4% of base pay
• Company matched RRSP plan
• Healthcare Spending Account
• competitive salary
• extensive health benefits package
• company paid pension
• company matched RRSP plans

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees