Accounting Clerk/Administrative Assistant

Legends Global•Ithaca, NY

1d•Onsite

About The Position

The Accounting Clerk / Administrative Assistant is responsible for supporting day-to-day accounting operations while also providing administrative support to the General Manager and leadership team. This role assists with accounts payable and receivable, financial reporting processes, and general office coordination to ensure smooth and efficient operations. This is an entry-level position ideal for someone looking to grow within accounting and finance while gaining exposure to venue operations in a fast-paced, event-driven environment.

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
1+ year of experience in accounting, bookkeeping, or administrative support (accounts payable/receivable experience preferred)
Equivalent combination of education and experience will be considered
Basic understanding of accounting principles and financial processes
Proficiency in Microsoft Office, particularly Excel and Word
Strong attention to detail and organizational skills
Ability to manage multiple tasks and meet deadlines
Strong communication skills, both written and verbal
Ability to follow instructions and work both independently and as part of a team

Nice To Haves

Experience with ERP or accounting systems preferred

Responsibilities

Audit receipts and disbursements to ensure accuracy for public events and assist in resolving credit card chargebacks
Complete assigned portions of the monthly close process within established deadlines
Assist in the preparation of financial statements and monthly reconciliations, including agency fund cash accounts
Support preparation of event settlements and public show statements
Input vendor invoices into the financial system, ensuring proper approvals are obtained
Assist in monitoring accounts payable and receivable to ensure timely processing and account accuracy
Assist in preparation of audit schedules and support internal/external audit requests
Maintain financial records and perform general bookkeeping and cashiering duties
Provide administrative support to the General Manager, including calendar management and scheduling
Monitor and manage the main phone line, directing calls to appropriate team members
Maintain organized filing systems for both financial and administrative documentation
Communicate regularly with the Director of Finance regarding workload, priorities, and project status
Assist with general office coordination and day-to-day administrative needs
Perform other duties as assigned