Technical Assistant/Project Coordinator

SOCOTEC•Phoenix, AZ

6h•Onsite

About The Position

SOCOTEC is seeking an organized, detail-oriented Technical Assistant/Project Coordinator to support Project Managers and technical project teams. The role helps projects stay organized and moving efficiently through coordination of documentation, client communication, reporting, billing support, contracts, and project closeout activities. The successful candidate will manage multiple priorities, collaborate with Project Managers and technical staff, and communicate professionally with clients. This is an opportunity to build a career supporting engineering, construction, and materials testing projects. The position is full-time and in-office, generally Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional overtime based on business needs. Salary depends on experience.

Requirements

Strong organizational skills and attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple projects, priorities, and deadlines simultaneously.
Intermediate proficiency with Microsoft Office, including Word, Excel, and Outlook.
Ability and willingness to learn project management, billing, and reporting software.
Strong judgment, professionalism, and integrity, with the ability to handle confidential or sensitive information.
Ability to work collaboratively with Project Managers, technical staff, administrative personnel, and clients.
Takes ownership of work and anticipates what needs to be done rather than simply waiting for instructions.

Nice To Haves

Associate’s or Bachelor’s degree in business administration, construction management, engineering technology, project management, or a related field preferred.
Two or more years of experience in a professional business, technical, or project-support environment preferred.

Responsibilities

Support Project Managers with the day-to-day administrative and coordination needs of multiple projects.
Communicate with clients, Project Managers, technicians, inspectors, and other project staff about project requirements, deliverables, and outstanding items.
Coordinate preparation, formatting, review, and distribution of project reports and deliverables.
Assist with project setup, contracts, work authorizations, certificates of insurance, and other project documentation.
Maintain organized electronic project files, client information, distribution lists, and project records.
Assist with proposals, change orders, amendments, certifications, and project closeout documentation.
Support project billing by reviewing hours, units, WIP information, supporting documentation, and other billing information.
Track project deadlines, client requests, contractual requirements, and outstanding follow-up items.
Prepare spreadsheets, correspondence, reports, and other project-related materials.
Assist Project Managers with scheduling meetings, coordinating deliverables, and maintaining project schedules and administrative requirements.
Provide general administrative and technical support to project teams as needed.