Project Coordinator/Assistant

Isaacson, Miller•San Francisco, CA

About The Position

Isaacson, Miller seeks an experienced, organized, and motivated Search Coordinator to provide consistently excellent search administration services. The role provides logistical and operational support throughout all phases of executive search activities, primarily for clients located on the West Coast. The coordinator need not live in that region but should be comfortable working hours aligned with client schedules and team needs. Serving as a central point of contact for recruiters, clients, and candidates, the Search Coordinator manages scheduling and logistics, information, client deliverables, and the organization and progress of search projects. The position reports to the team Partner or search lead. Isaacson, Miller is a national retained executive search firm specializing in leadership recruitment in the civic sector. Its work supports mission-driven organizations across areas including education, healthcare, science and technology, conservation, associations, foundations, arts and culture, human and social services, and advocacy. The firm emphasizes service excellence, integrity, impact, diversity, equity and inclusion, craft excellence, intellectual curiosity, collegiality, growth, and social impact. The role calls for a collaborative, service-oriented professional with strong communication, organizational, project-management, and technology skills. The successful candidate will be able to manage competing priorities in a fast-paced environment, exercise discretion, maintain confidentiality, and work effectively with people across diverse backgrounds. A bachelor's degree and two years of administrative experience in a professional setting are preferred, as is experience with or interest in the nonprofit sector. The position offers a salary range of $66,000–$82,000 per year; every hire will start at $66,000. The firm offers health and dental coverage, a profit-sharing pension plan, and an employee stock ownership plan.

Requirements

A bachelor's degree and two years of administrative experience in a professional setting are preferred.
Excellent written and oral communication skills, including active listening.
Strong organizational and project-management skills, attention to detail, and the ability to manage multiple projects and competing priorities while delivering high-quality work within established timelines.
Ability to assess and adjust priorities in a fast-paced, dynamic environment; solve problems; and anticipate and address potential issues in advance.
Professional, service-oriented demeanor and attentiveness to colleagues, clients, and candidates.
Ability to work independently and with discretion, using sound judgment when engaging with multiple constituencies and handling confidential matters.
High proficiency in Microsoft Office, particularly Outlook; experience with calendar management and scheduling; prior database experience; and strong overall technological skills.
Strong interpersonal skills and the ability to build rapport and trust with people at all levels and across diverse educational and social backgrounds, while respecting each individual.
Ability to learn new content areas quickly.
Commitment to Isaacson, Miller's core values, including diversity, equity, and inclusion, and the cultural competence to work effectively across multiple lines of difference.
Collaborative and collegial approach, including willingness to participate in team and firm-wide activities and initiatives.
Strong integrity and work ethic, and high standards for excellence and quality.
Interest in the mission work of Isaacson, Miller's client base.
Comfort working hours aligned with West Coast client schedules and team needs.

Nice To Haves

Bachelor's degree and two years of administrative experience in a professional setting (both preferred).
Experience with, knowledge of, and passion for the nonprofit sector.
Previous experience with calendar management and scheduling.
Prior experience with databases.

Responsibilities

Provide administrative and logistical structure for searches according to individual search timelines; anticipate organizational needs and coordinate internal processes.
Manage complex calendars and coordinate internal and external meeting logistics, including travel arrangements and videoconferencing.
Manage the production and distribution of client meeting materials in electronic or paper formats.
Reconcile and track expenses for search leads and candidates.
Maintain accurate and timely records in the internal database and shared drive, and manage the web application process.
Preserve the confidentiality of applicable materials and communications.
Act as the central liaison among clients, candidates, the Partner, and the search team.
Copy-edit and review job descriptions, memos, and other externally facing materials before submission to clients.
Participate in firm-wide and team-specific meetings.