Assistant Project Coordinator

Cooper Steel • Nashville, TN

7d • Onsite

About The Position

The Assistant Project Coordinator is a vital, detail-centric part of the Project Management team at Cooper Steel. This in-office role is responsible for partnering with Project Managers to ensure timely and cost-effective completion of projects by assisting with communication, document control, and company processes through all stages of the project. Cooper Steel is a national leader in steel fabrication, erection, project management, detailing, and estimating, family-owned and operated since 1960. The company values treating its team and customers like family. This role involves partnering with project management teams, providing drawings, updating job schedules, ensuring necessary steps are completed, and communicating with subcontractors. It also offers the opportunity to build a baseline understanding of the project management department and master various project-related systems.

Requirements

• 0-2 years of experience in related fields (or equivalent combination of education and experience)
• Bachelor’s Degree-level education
• Fluent and comfortable with Microsoft Excel
• Communication-driven, with excellent interpersonal skills and ability to work as part of a team
• Detail-oriented and exceptional in time management, able to multitask, maintain organization, and meet deadlines under pressure
• A self-starter with a drive to give every task the maximum effort
• Computer literate with working knowledge of Word, Excel, Outlook, and PowerPoint
• Highly developed organizational, planning and time management skills
• Ability to work effectively with others

Nice To Haves

• Master and maneuver through various project-related systems, including Sage 300, Quickbase, Raken, and more

Responsibilities

• Promote a strong quality culture throughout the company maintaining Cooper Steel’s core priorities: Safety, Quality, Production
• Partner with a Senior Project Coordinator to learn and train on all areas of project coordination and management for Cooper Steel projects and other industry information
• Assists in the management of a project drawing package as a pivot point: receiving drawings into our system, distribution of drawings, maintaining up-to-date log of all associated drawings, revisions, and phases in the drawing approval process.
• Ensuring that the electronic and physical paper drawings are transmitted to the proper parties as fast as possible to maintain job flow.
• Proactive, open communication with project team members including the Cooper Steel team, subcontractors, vendors, and general contractors as needed to ensure time sensitive job information is properly distributed.
• Aid in issues subcontracts and purchase orders as necessary to secure services for a project. Understands the subcontract, licensing, and insurance process to ensure that the proper documents are issued.
• Aid in managing the approval process of invoices and billings while maintaining sub-contract and purchase order cost vs expenditures.
• Learn to maintain real-time job information in Sage 300, Quickbase, Raken and other systems utilized within the company and by our customers.
• Completes administrative duties for the project management team as needed.

Benefits

• Competitive salary
• 401(k) with a 6% match
• Comprehensive health, dental, and vision benefits, with company-provided optional wellness discount for medical benefits
• 9 company-paid holidays
• Cellphone reimbursements and office gym access
• Company-paid and voluntary life insurance
• Company-paid long-term disability and voluntary short-term disability insurance
• Company issued office equipment (laptop, keyboard, mouse)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level