Technical Activities Program Manager (E5978B)

Institute of Electrical and Electronics Engineers•Piscataway, NJ

About The Position

The Technical Activities Program Manager leads, manages, supports, plans, and implements programs that advance strategic initiatives within IEEE’s Technical Activities organization. Programs vary in scale and may serve IEEE technical societies, councils, communities, or IEEE as a whole. They may involve cross-organizational information management, process development, databases, reporting platforms, websites, web applications, and other online platforms. The role partners closely with IEEE volunteers, staff, and collaborators, including Technical Activities, technical societies and councils, Marketing, IT, and Legal. The manager creates and executes assigned programs, develops strategies and operational plans to establish sustainable operations, and provides oversight, operational support, and project management for other assigned initiatives. The position calls for a technically capable, creative, collaborative professional able to work in a fast-paced, demanding, consensus-building environment with multiple stakeholders. The position reports to the Technical Solutions and Platforms Director and has no direct reports. Travel is approximately 5% domestically and internationally.

Requirements

Bachelor’s degree or equivalent experience.
4–7 years of related work experience.
Ability to manage multiple tasks and work under tight deadlines on individual and team projects.
Strong technology and communication capabilities, with a systems or technical development background and aptitude for applying technology to business challenges and processes.
Proven ability to manage contractors and ensure obligations and deadlines are met.
Ability to negotiate with and manage vendors in support of program activities.
Ability to understand complex verbal and written business and user requirements and translate them into clear proposals, requirements, specifications, and project plans.
Availability for occasional travel to events and meetings.
Proficiency with Microsoft Office Suite and Google Apps, including advanced skills in Microsoft Excel and Google Sheets.
Strong project management skills, including leading and contributing to project teams of varying sizes, prioritizing work, managing time, and balancing competing priorities.
Strong spreadsheet analysis and database skills.
Proficiency with project management software such as Microsoft Project or Smartsheet.
Ability to work independently, self-direct, and collaborate across varied teams and business environments.
Strong interpersonal skills, professionalism, and ability to develop effective working relationships with staff, volunteers, and vendors.
Excellent communication, motivational, and presentation skills.
Strong problem-solving skills, including anticipating obstacles and researching potential solutions.
Strong understanding of IT and business processes and their interrelationship.
Ability to critically review data and information to ensure resources are used effectively.
Ability to create scripts and queries for importing, exporting, analyzing, and mapping data and content.
Ability to program and script using technologies such as PHP, JavaScript, Google Apps Script, JSON, XML, HTML, and CSS.
Demonstrated ability to use web content management systems to create, organize, present, and manage content.
Comfort using AI-enabled tools for synthesis, analysis, workflow efficiency, and strategic support within organizational guardrails.
Individuals currently serving on an IEEE board or committee are not eligible to apply.
The position is not budgeted for employer-sponsored immigration support, including for individuals in F (CPT or OPT), J, H, L, or O status.

Nice To Haves

Master’s degree or other advanced degree.
Technical project management experience.
Previous management-related association experience and/or a track record of successful project management.
Experience with analytics data visualization platforms such as Tableau or Google Data Studio.
Familiarity with IEEE subject matter, or aptitude to learn and relate it to IEEE stakeholders and customers.

Responsibilities

Develop program, project, and operational plans in support of strategic initiatives.
Manage and administer technical solutions and platforms used by assigned strategic programs.
Maintain program quality and business integrity to meet the needs of IEEE, volunteers, and customers.
Mitigate program risks and consider legal and regulatory compliance issues.
Communicate key issues, operations, strategies, and program development to customers and stakeholders within Technical Activities and across IEEE.
Gather, interpret, and prioritize customer business needs and translate them into program, platform, product, operational, and customer requirements.
Determine or recommend the time, funding, equipment, and other resources required to sustain programs.
Support Technical Activities strategic initiatives, leadership, and IEEE stakeholders in establishing long-term technical-solution goals, policies, and procedures for assigned programs.
Manage the day-to-day logistics and activities of assigned programs in accordance with IEEE policies and procedures.
Deliver and facilitate analytical and technical solutions that support strategic initiatives.
Define project scope and detailed requirements in collaboration with senior staff and volunteer leadership.
Create detailed work plans and project schedules that identify and sequence activities needed to complete projects.
Work with senior leadership to allocate resources required to complete projects.
Establish and maintain communication schedules, provide written progress reports, and review project schedules with senior leadership and affected stakeholders.
Revise project and communication schedules as needed, drive project progress, and report issues promptly to staff and volunteer leadership.
Manage day-to-day logistics and activities of assigned projects in accordance with IEEE policies and procedures.
Perform other assigned program and project duties.