Team Coordinator
About The Position
The Team Coordinator at SendCutSend supports daily operations, maintains an organized and welcoming workplace, and helps create an exceptional employee experience. The position is a central point of coordination for office operations, employee engagement initiatives, company events, travel planning, and administrative support. The role works closely with leadership, employees, vendors, and visitors to keep the facility running smoothly and support team members. The ideal candidate is proactive, highly organized, detail-oriented, and comfortable managing multiple responsibilities as priorities shift in a fast-paced environment. The role requires excellent communication and time-management skills, independent work, and a positive, service-oriented attitude.
Requirements
- High school diploma or equivalent.
- At least 1 year of administrative, office coordination, hospitality, or customer service experience.
- Strong organizational skills and ability to manage multiple priorities simultaneously.
- Excellent verbal and written communication skills.
- Ability to work independently with minimal supervision.
- Proficiency with Google Workspace and/or Microsoft Office.
- Strong attention to detail and follow-through.
- Ability to maintain professionalism and confidentiality when handling sensitive information.
- Reliable attendance and dependable work ethic.
- Positive attitude and team-first mindset.
Nice To Haves
- Experience supporting office operations in a manufacturing, warehouse, or fast-paced operational environment.
- Experience coordinating events, employee engagement activities, or travel arrangements.
- Vendor management or purchasing/order coordination experience.
- Familiarity with budgeting, invoice tracking, or expense reconciliation.
- Experience working with catering vendors or workplace hospitality services.
Responsibilities
- Maintain clean, organized, and stocked employee spaces, including kitchens, breakrooms, conference rooms, refreshment stations, and common areas.
- Manage inventory and ordering of office snacks, beverages, kitchen supplies, uniforms, and other workplace essentials.
- Coordinate daily catered lunches and work with micro market vendors to ensure food availability on non-catered days.
- Greet visitors, answer front-door inquiries, and direct visitors to provide a welcoming first impression.
- Plan and coordinate employee celebrations, recognition activities, and company-wide gifting programs, including sourcing, budgeting, ordering, packaging, and distribution.
- Support planning and execution of company events, team activities, meetings, and culture initiatives.
- Coordinate and book employee travel, including flights, hotels, rental cars, transportation, and itineraries for employees across company locations.
- Serve as a point of contact for vendors, catering partners, and office service providers.
- Assist with new-hire onboarding logistics, including workspace setup, supplies, and welcome coordination.
- Manage company-wide uniform ordering, inventory, and distribution across facilities.
- Support leadership and departments with administrative tasks, scheduling, and special projects.
- Monitor office supply levels and proactively address operational or organizational needs.
- Maintain accurate records for orders, invoices, and event-related expenses.
- Help foster a positive, organized, and team-oriented work environment.
- Perform other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
