Team Coordinator

SendCutSend•Reno, NV

About The Position

The Team Coordinator at SendCutSend supports daily operations, maintains an organized and welcoming workplace, and helps create an exceptional employee experience. The role is a central point of coordination for office operations, employee engagement initiatives, company events, travel planning, and administrative support. It works closely with leadership, employees, vendors, and visitors to help the facility run smoothly and ensure team members feel supported. The ideal candidate is proactive, highly organized, detail-oriented, and comfortable working in a fast-paced environment where priorities can shift. Success requires excellent communication and time-management skills, the ability to independently manage multiple responsibilities, and a positive, service-oriented attitude. SendCutSend is an on-demand manufacturing company specializing in custom sheet metal and CNC machining. It serves more than 150,000 engineers, fabricators, and businesses across the U.S. and Canada and operates seven facilities in Nevada, Kentucky, Texas, and Pennsylvania. The company describes its business as built on reliability, accountability, quality, and constant improvement, and values collaboration, innovation, and detailed, high-quality work.

Requirements

High school diploma or equivalent.
At least 1 year of administrative, office coordination, hospitality, or customer service experience.
Strong organizational skills and the ability to manage multiple priorities simultaneously.
Excellent verbal and written communication skills.
Ability to work independently with minimal supervision.
Proficiency with Google Workspace and/or Microsoft Office.
Strong attention to detail and follow-through.
Ability to maintain professionalism and confidentiality when handling sensitive information.
Reliable attendance and a dependable work ethic.
Positive attitude and a team-first mindset.

Nice To Haves

Experience supporting office operations in a manufacturing, warehouse, or fast-paced operational environment.
Experience coordinating events, employee engagement activities, or travel arrangements.
Vendor management or purchasing/order coordination experience.
Familiarity with budgeting, invoice tracking, or expense reconciliation.
Experience working with catering vendors or workplace hospitality services.

Responsibilities

Maintain clean, organized, and fully stocked employee spaces, including kitchens, breakrooms, conference rooms, refreshment stations, and common areas.
Manage inventory and ordering of office snacks, beverages, kitchen supplies, uniforms, and other workplace essentials.
Coordinate daily catered lunches and work with micro market vendors to ensure food is available on non-catered days.
Greet visitors, answer and direct front-door inquiries, and provide a welcoming first impression.
Plan and coordinate employee celebrations, recognition activities, and company-wide gifting programs, including sourcing, budgeting, ordering, packaging, and distribution.
Support the planning and execution of company events, team activities, meetings, and culture initiatives.
Coordinate and book employee travel, including flights, hotels, rental cars, transportation, and itineraries for employees across company locations.
Serve as a point of contact for vendors, catering partners, and office service providers.
Assist with onboarding logistics for new hires, including workspace setup, supplies, and welcome coordination.
Manage company-wide uniform ordering, inventory, and distribution across facilities.
Support leadership and departments with administrative tasks, scheduling, and special projects as needed.
Monitor office supply levels and proactively resolve operational or organizational needs.
Maintain accurate records for orders, invoices, and event-related expenses.
Help foster a positive, organized, and team-oriented work environment.
Perform other related duties as assigned.