Team Coordinator

SendCutSend•Reno, NV

4d•Hybrid

About The Position

The Team Coordinator at SendCutSend plays a critical role in supporting daily operations, maintaining an organized and welcoming workplace, and helping create an exceptional employee experience. This position serves as a central point of coordination for office operations, employee engagement initiatives, company events, travel planning, and administrative support. The ideal candidate is proactive, highly organized, detail-oriented, and thrives in a fast-paced environment where priorities can shift quickly. Success in this role requires excellent communication skills, strong time management, and the ability to independently manage multiple responsibilities while maintaining a positive and service-oriented attitude. This role works closely with leadership, employees, vendors, and visitors to ensure the facility runs smoothly and team members feel supported every day.

Requirements

High school diploma or equivalent required
1+ years of administrative, office coordination, hospitality, or customer service experience
Strong organizational skills with the ability to manage multiple priorities simultaneously
Excellent verbal and written communication skills
Comfortable working independently with minimal supervision
Proficiency with Google Workspace and/or Microsoft Office
Strong attention to detail and follow-through
Ability to maintain professionalism and confidentiality when handling sensitive information
Reliable attendance and dependable work ethic
Positive attitude with a team-first mindset

Nice To Haves

Experience supporting office operations in a manufacturing, warehouse, or fast-paced operational environment
Experience coordinating events, employee engagement activities, or travel arrangements
Vendor management or purchasing/order coordination experience
Familiarity with budgeting, invoice tracking, or expense reconciliation
Experience working with catering vendors or workplace hospitality services

Responsibilities

Maintain clean, organized, and fully stocked employee spaces including kitchens, breakrooms, conference rooms, refreshment stations throughout the facility, and common areas
Manage inventory and ordering of office snacks, beverages, kitchen supplies, uniforms, and other workplace essentials
Coordinate daily catered lunches and work closely with micro market vendors to ensure food availability on non-catered days
Greet visitors, answer and direct front door inquiries, and provide a welcoming first impression of SendCutSend
Plan and coordinate employee celebrations, recognition activities, and company-wide gifting programs, including sourcing, budgeting, ordering, packaging, and distribution for birthdays, anniversaries, onboarding swag bags, holidays, appreciation gifts, and company milestones
Support planning and execution of company events, team activities, meetings, and culture initiatives
Coordinate and book employee travel arrangements, including flights, hotels, rental cars, transportation, and itineraries for employees across multiple company locations
Serve as a point of contact for vendors, catering partners, and office service providers
Assist with onboarding logistics for new hires, including workspace setup, supplies, and welcome coordination
Manage company-wide uniform ordering, inventory, and distribution for employees across all facilities
Support leadership and departments with administrative tasks, scheduling, and special projects as needed
Monitor office supply levels and proactively resolve operational or organizational needs
Maintain accurate records for orders, invoices, and event-related expenses
Help foster a positive, organized, and team-oriented work environment