Team Assistant - Hospice

Care Hospice•Mount Laurel, NJ

About The Position

Lighthouse Hospice is seeking a Team Assistant for its Mount Laurel Hospice Program. The Team Assistant provides office and administrative support through clerical and organizational activities and serves as a key point of contact for internal team members, patients, families, and external partners. Organization, approachability, professionalism, and attention to detail are important to supporting a calm, well-coordinated hospice care environment. The schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m., in the Mount Laurel territory. The position supports the hospice team’s efforts to provide patients and families with dignity, comfort, and compassionate care.

Requirements

High school diploma or GED.
At least two years of clerical and administrative experience in a healthcare setting.
Proficiency with Microsoft Office or related software.
Typing speed of 60 words per minute.
Excellent interpersonal skills and the ability to handle sensitive and confidential situations with tact, professionalism, and diplomacy.
Ability to take initiative, set priorities, multitask, and organize work.
Self-motivated and detail-oriented.
Licensed driver with an automobile that meets state and organizational requirements and is in good working order.

Nice To Haves

Hospice experience preferred.

Responsibilities

Coordinate and manage daily schedules for team members to help ensure timely, uninterrupted care.
Maintain and update patient assignment lists to support care coordination and team accountability.
Enter patient care data, establish patient charts, and maintain complete medical records.
Promptly communicate patient discharges, transfers, and changes in condition to staff.
Process telephone prescriptions by logging and forwarding orders for physician signatures, and maintain tickler files to support timely completion and regulatory compliance.
Prepare for interdisciplinary group (IDG) meetings by organizing materials, documenting minutes, and distributing care updates to attending physicians.
Track, order, and maintain office and medical supplies.
Monitor and audit clinical documentation in the electronic medical record for accuracy, completeness, and compliance with hospice, state, and federal standards.
Demonstrate knowledge of hospice policies and licensing regulations.