Team Administrator

Rutgers University Foundation • New Brunswick, NJ

10d • Hybrid

About The Position

Reporting to the Director, Administrative Services, the Team Administrator will provide high level administrative support with a high level of confidentiality. This position requires the ability to work independently, comfortably multi-task on a wide variety of tasks or projects in alignment with the ARCI method instituted by the Foundation, possess a keen eye for detail, be able to collaborate with colleagues and follow through with minimal supervision, and be willing to cross-train to provide coverage for other internal Team Administrators.

Requirements

• Bachelor's degree and/or 1+ years of professional experience in fundraising, alumni relations, non-profit organizations, event planning, higher education, or related fields.
• Ability to work independently
• Ability to comfortably multi-task on a wide variety of tasks or projects
• Possess a keen eye for detail
• Ability to collaborate with colleagues
• Ability to follow through with minimal supervision
• Willingness to cross-train to provide coverage for other internal Team Administrators
• Work on straight forward projects which have a distinct beginning and end date
• Complete tasks assigned by lead and/or manager
• Shift to owning components of projects and programs
• Ability to positively influence/advance ideas across levels/departments
• Provide positive customer service with a solution-oriented mindset
• Create set guidelines/timeline for the department/project which is provided by lead and/or manager
• Suggest process improvements to optimize outcomes
• Communicate actively with all partners and colleagues to accomplish task/project objectives
• Balance multiple responsibilities
• Follow set guidelines for task/projects/initiatives and begin to own components to shift to more complex task/projects
• Begin to assume administrative and project related tasks across the department
• Execute strategy and move in the direction of planning/ownership of task/project/program elements
• Contribute to complex task/projects/programs as part of an overall strategy
• Align to the strategy in service of internal and external partners
• Develop and submit budgets and other collateral materials as needed to support the project

Responsibilities

• Manage AVP's/Director's/Team's calendars, including scheduling meetings
• Maintain operation schedules and production schedules for department
• Coordinate logistics for meetings and events
• Responsible for the department gift processing (If applicable), check requisitions, transmittal forms, expense reports, credit card reconciliations, expense reports, assists with monitoring the department budget
• Greets guests to the departments
• Manage organizational systems in the office such as filing, both paper and electronic, and purchasing
• Other Duties as assigned

Benefits

• Office-centric hybrid work schedule
• Comprehensive medical
• Comprehensive no cost dental, and no cost vision insurance for employee and dependents
• 403(b) plan with matching employer contribution
• Accrual of three weeks of annual vacation time, in addition to five wellness days and fifteen sick days per year
• Nine holidays, as well as four floating holidays
• Significant tuition reductions
• Professional development is highly valued at the Rutgers University Foundation, where employees are encouraged to look across the organization to develop new skills and abilities for professional career progression.
• $40 monthly cell phone reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level