Tax Documentation - Analyst

Mitsubishi UFJ Financial Group • Tampa, FL

8h • Hybrid

About The Position

The Tax Documentation Analyst is responsible for the review, validation, and maintenance of U.S. tax documentation, primarily IRS Forms W-8 and W-9. This role ensures compliance with IRS regulations by verifying the accuracy, completeness, and validity of customer-provided tax forms. The analyst will support tax reporting, withholding processes, and compliance initiatives while collaborating with internal teams to resolve documentation issues.

Requirements

• 2+ years of experience in tax documentation, compliance, or financial operations
• Strong understanding of IRS Forms W-8 (BEN, BEN-E, IMY, etc.) and W-9
• Knowledge of U.S. tax withholding and reporting rules, including FATCA
• High attention to detail and accuracy
• Strong analytical and problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Excel and data management systems
• Understanding of U.S. tax information reporting requirements within a banking environment.
• Knowledge of withholding rules for U.S. persons and non-U.S. persons, including NRA withholding and FATCA classification.
• Strong data reconciliation, analysis, and problem-solving skills.
• Experience with tax reporting or banking systems (e.g., FIS, Fiserv, Broadridge, Sovos, OneSource, or similar platforms).
• Working knowledge of database tools and ability to query data (SQL preferred).
• Detail-oriented with a high level of accuracy and control awareness.
• Strong analytical and investigative mindset.
• Ability to manage competing deadlines in a highly regulated environment.
• Effective communication skills, including the ability to explain tax concepts to non-tax stakeholders.
• Strong collaboration skills across Operations, Technology, and Compliance teams.
• Proactive approach to risk identification and mitigation.

Nice To Haves

• Experience in large financial institutions or global banking environments.
• Familiarity with FATCA/CRS reporting frameworks.
• Experience supporting audits, regulatory exams, or internal control testing.
• Exposure to process automation, data governance, or regulatory reporting transformation initiatives.

Responsibilities

• Review and validate IRS Forms W-8 (all variants) and W-9 for completeness, accuracy, and compliance with IRS guidelines
• Identify discrepancies, missing information, or invalid forms and initiate corrective actions
• Perform due diligence to determine appropriate tax classification, withholding status, and documentation validity
• Ensure proper application of U.S. tax rules, including FATCA and backup withholding requirements
• Maintain accurate records and documentation within internal systems and ensure audit readiness
• Partner with onboarding, operations, and compliance teams to resolve tax documentation issues
• Communicate with clients or internal stakeholders to obtain updated or corrected documentation
• Monitor expiration dates and trigger renewal processes for W-8 forms
• Support internal and external audits by providing documentation and explanations as needed
• Stay current on IRS regulations, tax compliance requirements, and industry best practices

Benefits

• comprehensive health and wellness benefits
• retirement plans
• educational assistance and training programs
• income replacement for qualified employees with disabilities
• paid maternity and parental bonding leave
• paid vacation, sick days, and holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level