Tax Assistant

Waverly Advisors, LLC • Deerfield, IL

5d • Onsite

About The Position

Waverly Advisors’ primary goal is to serve our clients, one another, and our communities. We aren’t your typical wealth management firm. Our intense client focus is at the center of everything we do. We go far beyond just managing our clients’ investments, offering truly in-depth financial planning and integrated tax services. We set ourselves apart by actually living and acting on our guiding principle, ‘Serve.’ It is the reason we go to work every day. In this role, you’ll be challenged to take on work that upholds our guiding principle and drives Waverly Advisors forward. We hope you’ll grow as a person and leader in your field and transform those around you as well. As part of the Waverly Business Services team, the Tax Assistant provides administrative and clerical support to our tax professionals, helping to prepare and manage documentation for clients including high-net-worth individuals, families, trusts, and closely-held businesses. A successful candidate will have the ability to effectively communicate with cross-functional team members, demonstrate critical attention to detail, exhibit a positive attitude, and possess willingness to learn. Organizational skills, resiliency and flexibility, and promptness are necessary in all tasks and responsibilities.

Requirements

• Previous experience in tax, accounting, financial services, or administrative support preferred.
• Basic understanding of tax forms and filing requirements is a plus.
• Proficiency in Microsoft Office Suite.
• Strong attention to detail and organizational skills.
• Ability to handle confidential client information with discretion.
• Excellent communication and time-management skills.
• A proactive, service-oriented mindset and a commitment to continuous learning.

Responsibilities

• Answer phone calls and greet clients, as needed.
• Assist in the collection, organization, and tracking of tax and accounting documents from clients.
• Support the training and oversight of interns providing administrative tax support during busy season.
• Assemble individual, trust, estate, and entity tax return packages for client review and filing.
• Manage tax return e-filing processes.
• Maintain and update internal databases, workflows, and client tax records.
• Support the preparation of tax extensions.
• Draft and send client correspondence related to document requests, deadlines, or tax notices.
• File and scan client documents to ensure electronic records are complete and secure and in accordance with firm policies.
• Coordinate with and support other departments (CSAs, financial planning, operations, billing) as needed to support client services.
• Assist Controller with billing functions, as directed.

Benefits

• Comprehensive Health, Dental, and Vision coverage to support your overall well‑being.
• 401(k) retirement plan with match and profit sharing to help you invest in your future.
• Twelve paid holiday days per year
• Extra vacation day on your birthday week--so you can celebrate you!
• Responsible Time Off Policy giving flexibility without annual PTO limits, while balancing team responsibilities and business needs.
• Paid sabbatical program: Enjoy four weeks paid time off after seven consecutive years of service.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed