TAR Track Timekeeper

Brown & Root Industrial Services, LLC•Baytown, TX

About The Position

Provide high-level document management support by following regulatory guidance applicable to records management, document control, and other business processes. Review documents before processing to verify compliance with governing procedures and guidelines. Maintain an electronic index of site-specific documents, including vendor documents, design documents, procedures, and updates. Convert, merge, modify, create, and distribute project documents as required. Support users with information retrieval, protect controlled data and records, and notify affected organizations when documents are updated or reviews are due. The role may also support process compliance assessments, vendor equipment technical information requirements, plant design configuration control, and staff training or coordination.

Requirements

Specialized knowledge and skills in the assigned area, in addition to level 1 and level 2 competencies.
Knowledge of basic practices and procedures in the assigned and related areas, with the ability to continue expanding that knowledge.
Advanced technical skills and knowledge to complete assigned work.
Ability to act as a technical resource to others in the assigned area.
Ability to communicate with external organizations and vendor contacts.
Ability to solve moderately complex problems and seek guidance on issues outside the assigned area.
Ability to complete assignments independently or with minimal supervision or guidance.
Ability to manage time and meet objectives while recognizing potential effects on related functions.
Advanced skills operating office machines and using business applications.
Typically 7–25 years of relevant experience.

Responsibilities

Expand knowledge of commonly used document management practices and procedures.
Adhere to state and federal regulations governing the utility industry and business processes.
Review incoming documents for compliance with applicable procedures and guidelines, and process them accordingly.
Enter information from standardized and non-standardized sources into document or information repositories.
Assign document numbers and maintain work-tracking databases.
Provide documents to appropriate users according to established priorities and effective dates and times.
Review updates to existing documents and update associated repository data attributes.
Use human performance tools to ensure assigned tasks are accurate and complete.
Process proprietary, confidential, copyright, and classified information according to applicable policies and requirements.
Compile vendor information to create installation and maintenance manuals.
Generate standard reports and adjust report parameters to create ad-hoc reports.
Create, convert, merge, modify, and distribute project documents in accordance with applicable policies and procedures.
Respond to information requests from internal and external sources and provide first-line customer support by email, telephone, and one-on-one.
Contribute to the development of document processing instructions.
As assigned, assess compliance with established procedures and instructions and evaluate implementation effectiveness.
Maintain recipient lists and issue manual or electronic notifications in accordance with procedures.
Maintain document libraries and key working files critical to plant operations.
As assigned, administer industry vendor equipment technical information requirements.
Review business processes on an ongoing basis to identify improvements or project cost reductions.
Provide input to keep internal procedures and guidelines current.
Maintain the database supporting configuration control of plant design.
May coordinate or lead activities and train other staff; does not formally supervise.
Manage time and work assignments to meet objectives, recognizing impacts on related functions.