Talent & People Operations Coordinator

Panthalassa • Portland, OR

14h • $60,000 - $80,000 • Onsite

About The Position

This role owns the onsite candidate experience and the logistics that make recruiting feel sharp instead of chaotic. You’ll run interview days end-to-end, keep schedules moving, and be the calm, decisive point person when plans change (because they will). You’ll partner closely with recruiters: they drive candidate communication; you drive the operational plan. More broadly, this role exists to support employees and to make every candidate interaction feel thoughtful, smooth, and human. We’re intentional about what we take on—if the work doesn’t either improve employee retention or support healthy growth, it’s probably not the right priority.

Requirements

• 1–3+ years in a coordination/admin role where you ran logistics with lots of moving parts (recruiting, HR, EA, events, office ops).
• Strong calendaring + organization skills (Google Calendar) and comfort working from a tracker/checklist/ATS without things slipping.
• Calm, service-oriented, and decisive onsite: you can troubleshoot quickly, communicate clearly, and keep the day moving.
• Discreet and trustworthy with confidential HR information.
• Must be authorized to work in the United States.

Nice To Haves

• Experience owning high-volume onsite interview days, including multi-loop schedules and frequent day-of changes.
• Experience using Greenhouse (or a similar ATS) to keep interview plans, feedback, and logistics organized.
• Comfort with basic AV setup and troubleshooting (Google Meet, screen sharing, conference room basics).
• Strong Google Sheets skills for trackers, templates, and keeping details from falling through the cracks.
• Experience building lightweight systems (SOPs, checklists, templates) that make execution repeatable.
• Experience supporting broader People Ops/HR admin work beyond recruiting (confidential docs, onboarding coordination, ER support logistics).

Responsibilities

• Own onsite interview days end-to-end: room bookings, agendas, signage/materials, AV basics, and keeping the schedule on track (5–10/week).
• Be the onsite point person: greet candidates, escort between rooms, handle day-of changes, and make sure everyone gets where they need to be.
• Partner with recruiters on logistics: recruiters drive candidate communications; you drive the operational plan and keep recruiters looped on any issues or updates.
• Coordinate hospitality: order/set-up lunch and refreshments, manage dietary needs, and reset rooms between sessions.
• Keep interview logistics clean and repeatable: templates, checklists, room standards, and a lightweight system so onsite days don’t feel chaotic.
• Provide general HR admin support: scheduling help, document coordination, and ad hoc People Ops support for recruiting and employee relations as needed.

Benefits

• Cash compensation of $60,000 - $80,000.
• Equity in the company.
• Flexible paid time off
• Health insurance (the company pays 100% of gold-level PPO plan for full-time employees, their partners, and dependents)
• Dental insurance (the company pays 100% for full-time employees, their partners, and dependents)
• Vision insurance (the company pays 100% for full-time employees, their partners, and dependents)
• Disability insurance (the company pays 100% for a policy to provide long-term financial support if you become disabled)
• Ability to contribute to tax-advantaged accounts, including 401(k), health FSA, and dependent care FSA
• Relocation assistance to facilitate your move to Portland (if needed).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed