Talent & People Coordinator

Torch Dental•Austin, TX

8d•Onsite

About The Position

Torch Dental is hiring a Talent & People Coordinator to support recruiting and create a well-run office experience for its Austin team. The role supports recruiting from sourcing through the offer stage, primarily for sales roles and for other functions as needed. Working with the Talent team, hiring managers, and People Operations, the coordinator sources and screens candidates using agreed criteria, coordinates interviews, maintains candidate records, supports offer logistics, and helps ensure timely communication and next steps. The role offers opportunities to develop recruiting skills and take on greater responsibility as readiness is demonstrated. The coordinator also serves as the daily point person for the Austin office, handling new-hire logistics, routine employee requests, vendor coordination, office supplies, events, mail, visitors, and shared-space readiness. The role requires regular onsite presence in Austin, strong organization, clear communication, initiative, and reliable follow-through.

Requirements

6 months to 2 years of experience in recruiting, coordination, or a related people-facing role.
Strong organization and attention to detail.
Clear communication with candidates, hiring managers, and teammates.
Ability to prioritize across recruiting and office needs.
Consistent follow-through and comfort taking initiative.
Interest in growing within Talent and People Operations.
Based in Austin and regularly onsite to handle office responsibilities.

Responsibilities

Support inbound and outbound sourcing for open roles, primarily sales positions.
Screen candidates using criteria agreed upon with hiring managers and flag questions or unclear decisions.
Coordinate interviews and keep candidates and hiring managers informed of next steps.
Conduct interviews and provide a strong candidate experience.
Manage job postings and keep candidate records and next steps current in the ATS.
Support offer logistics and the transition from accepted offer to onboarding.
Track recruiting activity and flag delays or gaps that could affect the hiring plan.
Coordinate new-hire logistics, including equipment, office access, and first-day preparation.
Keep process documentation and checklists up to date.
Assist with routine employee requests and route sensitive matters to the People Operations team.
Act as the point person for daily Austin office needs and follow issues through to resolution.
Coordinate vendors, including cleaners, coffee and water services, and maintenance; escalate issues requiring approval or additional support.
Order and stock snacks, drinks, and office supplies.
Coordinate team meals and deliveries.
Help plan and execute office events.
Organize office equipment and swag and maintain inventory.
Coordinate mail, guests, contractors, and routine access requests.
Ensure shared spaces are ready for the team and promptly raise facilities issues.