Talent & People Coordinator

Torch Dental•Austin, TX

6d•Onsite

About The Position

The Talent & People Coordinator supports recruiting from sourcing through the offer stage, primarily for Sales roles, and serves as the daily Site Lead for Torch Dental’s Austin team. The role works closely with the Talent team, hiring managers, and People Operations to source and screen candidates, coordinate interviews, maintain clear communications, and support offer logistics and the transition to onboarding. Recruiting decisions follow agreed hiring criteria, with guidance available for decisions requiring additional judgment. The role offers opportunities to take on more recruiting responsibility as skills and readiness develop. The coordinator also keeps the Austin office organized, stocked, and operating smoothly. Responsibilities include preparing for new hires, responding to routine employee and office needs, coordinating vendors and deliveries, supporting events, maintaining inventory, and raising issues that need further support. The position is based in Austin and requires regular onsite work to handle office responsibilities.

Requirements

6 months to 2 years of experience in recruiting, coordination, or a related people-facing role.
Strong organization and attention to detail.
Clear communication with candidates, hiring managers, and teammates.
Ability to prioritize across recruiting and office needs.
Consistent follow-through and comfort taking initiative.
Based in Austin and regularly onsite to handle office responsibilities.

Nice To Haves

Interest in growing within Talent and People Operations.

Responsibilities

Support inbound and outbound sourcing for open roles, primarily in Sales.
Screen candidates using criteria agreed upon with hiring managers, and flag questions or unclear decisions.
Coordinate interviews and keep candidates and hiring managers informed of next steps.
Conduct interviews and provide a strong candidate experience.
Manage job postings and maintain candidate records and next steps in the ATS.
Support offer logistics and the handoff from accepted offer to onboarding.
Track recruiting activity and flag delays or gaps that could affect the hiring plan.
Coordinate new-hire logistics, including equipment, office access, and first-day preparation.
Keep process documentation and checklists up to date.
Help with routine employee requests and route sensitive matters to the People Ops team.
Serve as the point person for daily Austin office needs and follow issues through to resolution.
Coordinate vendors, including cleaners, coffee and water service, and maintenance; escalate issues requiring approval or additional support.
Order and stock snacks, drinks, and office supplies.
Coordinate team meals and deliveries.
Help plan and execute office events.
Keep office equipment and swag organized and maintain inventory.
Coordinate mail, guests, contractors, and routine access requests.
Check that shared spaces are ready for the team and raise facilities issues promptly.