Talent Operations Specialist (Talent Acquisition)

Rankings.io•St. Louis, MO

8h•$60,000 - $65,000•Remote

About The Position

Rankings.io is seeking a Talent Operations Specialist to create an organized, intentional, and consistent new-hire experience from offer acceptance through an employee’s first several months. This role supports a fast-growing, fully remote digital marketing agency serving law firms and partners with Talent Acquisition, HR, IT, and hiring managers to coordinate onboarding, anticipate needs, and provide responsive support. The initial focus is owning the onboarding experience through Day 90, employee engagement initiatives, and Talent Operations processes. The role also supports employees through structured check-ins, surveys, and stay interviews. Over time, the successful candidate will develop recruiting skills and expand into sourcing, screening, interviewing, and eventually full-cycle Talent Acquisition. The position is intended for someone seeking a long-term career in Talent Acquisition who values employee experience and thrives in a fast-paced environment.

Requirements

At least 2 years of experience in onboarding, Human Resources, Talent Acquisition, recruiting coordination, or People Operations.
Experience managing multiple employees or candidates through different stages of a structured process simultaneously.
Strong organizational skills, including the ability to manage 15–20 new hires at different onboarding stages while maintaining attention to detail.
Excellent written and verbal communication skills and the ability to create a welcoming, white-glove employee experience.
Ability and willingness to own a process from beginning to end rather than simply execute an existing checklist.
Comfort working in a fast-paced, fully remote environment where priorities and hiring volume can shift quickly.
Genuine interest in employee engagement, retention, and building an onboarding experience that supports long-term success.

Nice To Haves

Experience with an ATS, HRIS, or similar people systems; Teamtailor or Rippling experience is a plus.
Familiarity with project management and documentation tools such as ClickUp.
Mountain Time (MST) candidates are strongly preferred to provide coverage later in the business day.

Responsibilities

Own the onboarding lifecycle from signed offer through Day 90, coordinating approximately 30–50 or more tasks per new hire.
Partner with hiring managers to develop, implement, and track structured 30/60/90-day training plans in ClickUp.
Lead new-hire check-ins at 1 week, 30 days, 60 days, and 90 days, identifying concerns and opportunities to improve the employee experience.
Coordinate 6-month employee surveys and conduct quarterly stay interviews, sharing actionable feedback and trends with HR and department leaders.
Work with IT, HR, Talent Acquisition, and hiring managers to complete systems access, onboarding documentation, and employee information accurately and on time.
Partner with the Experience Coordinator to coordinate new-hire swag and personalized onboarding touchpoints.
Serve as the primary point of contact for new hires, providing communication, guidance, and support throughout onboarding.
Maintain accurate onboarding records, workflows, and documentation in Rippling, ClickUp, Notion, and other internal systems.
Identify onboarding gaps, streamline workflows, and implement improvements to efficiency, consistency, and employee experience.
Track onboarding milestones, completion rates, and employee feedback to identify trends and improvement opportunities.
Support recruiting operations and hiring initiatives, including candidate communication, interview coordination, and applicant tracking.
Assist with proactive candidate sourcing, outreach, and pipeline development during high-volume hiring periods.
Progressively develop skills in resume screening, candidate sourcing, interviewing, and other hiring activities, with the goal of growing into a full-cycle Talent Acquisition Specialist.