Talent Mobilization Program Coordinator
About The Position
As Program Coordinator on the Mobilization team, you'll develop deep understanding of how people enter and grow within the AI safety ecosystem â through employment, advisory roles, contractor arrangements, incubation, and more â and help design and deliver the programs that support those pathways. You'll gather insights from candidates and participants, identify where people get stuck or where opportunities are underutilized, and work with the team to improve how we match people to the right opportunities at the right moment. This role is perfect for someone energized by the talent and career development space, genuinely curious about what makes career transitions succeed, and excited to build foundational program management skills while contributing directly to the AI safety talent pipeline.
Requirements
- Are organized and detail-oriented; you close loops, track follow-ups, and don't let things fall through the cracks
- Communicate clearly and warmly with a wide range of people, from early-career fellows to senior researchers
- Are eager to learn in a fast-moving, mission-driven environment and ask good questions when uncertain
- Have a genuine service mindset; you're naturally curious about what people need and motivated to help
- Are energized by the prospect of building something from scratch in a field that's still taking shape
- Think AI might have transformative effects in the coming years and want to help build the infrastructure to navigate that well
Nice To Haves
- Background in program coordination, nonprofit operations, or community management
- Familiarity with tools like Airtable, Asana, or similar
- Exposure to the AI safety or EA communities
Responsibilities
- Own the fellow-facing experience across fellowship cycles, serving as the primary point of contact and ensuring participants feel supported at every stage.
- Conduct regular check-ins and gather structured feedback to understand what's working and where fellows experience friction.
- Identify patterns and make recommendations to the Program Manager for experience improvements.
- Design and iterate on onboarding flows, communications, and key touchpoints based on what you learn.
- Serve as a reliable point of contact for fellows and program participants, responding to questions, keeping people informed, and ensuring they feel supported through key moments.
- Help coordinate events and convenings, owning logistics and contributing to preparation.
- Maintain operational systems that keep programs running including databases, workflows, and tracking tools (e.g., Airtable, Asana).
- Support data entry, reporting, and process documentation under the guidance of senior staff.
- Assist with gathering and synthesizing feedback from fellows and participants.
- Help document findings and surface patterns to the Program Manager(s) for action.
Benefits
- Generous vacation policy
- 401(k) with employer match
- Employer-paid commuter benefits
- Health, dental, and vision insurance
- Catered lunches and dinners, plus unlimited snacks & drinks
- Regular interaction with AI safety researchers and thought leaders
- A friendly, mission-driven team
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
