Talent Coordinator

Encore Fire Protection•Pawtucket, RI

23h•Onsite

About The Position

At Encore Fire Protection, we are proud to be the east coast's largest full-service fire protection company, serving over 90,000 customers from Maine to Louisiana. With a team of over 2,200 dedicated employees, we provide innovative, customized fire suppression, fire sprinkler, and fire alarm solutions that protect lives and properties every day. Our goal is to deliver superior experience to those who trust us to safeguard what matters most. We are passionate about continuous growth, innovation, and maintaining a culture that thrives on success and commitment to safety. Our mission? To be the best fire protection company the industry has ever seen. We are looking for a Talent Coordinator who is ready to dive into the fast-paced world of recruiting. This entry level role is the backbone of our highly performing Talent Acquisition team, which has hired more than 600 new team members this year and counting. If you are highly organized, detail-oriented, and love being the behind-the-scenes force that keeps everything running smoothly, you will thrive here. You will handle much of the administrative coordination that keeps our hiring engine moving, including reviewing resumes, scheduling interviews, tracking feedback, sending offers, and making sure no detail slips through the cracks. You will work hand-in-hand with our Talent Acquisition Specialists to make their lives easier, amplify their impact, and ensure every candidate walks away with a positive impression of Encore, no matter where they land in the process.

Requirements

Strong organization and multitasking skills, and a knack for keeping everything on track
Excellent written and verbal communication
Ability to juggle multiple priorities in a fast-paced environment
A natural curiosity about people and what motivates them
Positive attitude, flexibility, and a true team mindset
Tech-savvy and eager to learn new tools and systems

Nice To Haves

Previous experience or an internship in recruiting, HR, or administrative support a plus
You have a bachelor’s degree in Human Resources, Business, or a related field, or equivalent experience supporting recruiting teams.
You have 1 to 2 years of experience in Talent Acquisition coordination, recruiting operations, or high-volume scheduling support.
You have coordinated interviews end-to-end, including calendar management, confirmations, reschedules, and candidate communication.
You are highly organized, detail-driven, and able to juggle multiple open roles, deadlines, and hiring manager priorities.
You are comfortable working in an ATS and related tools (for example iCIMS, Greenhouse, or similar).

Responsibilities

Coordinate and schedule interviews across departments and locations.
Review and process incoming applications in our ATS.
Communicate directly with candidates to provide updates throughout the process.
Log hiring manager feedback and send out same-day interview recaps.
Support offers, background checks, and onboarding prep to ensure a smooth transition to our Employee Experience team.
Keep candidate records and communication organized and up to date.
Jump in on special projects, reporting, and process improvements as needed.
Be a force multiplier for the Talent team by helping them stay ahead of deadlines and focused on building strong relationships.