Talent Acquisition Specialist

Concordia University, St. Paul•Saint Paul, MN

11d

About The Position

This position provides administrative support and coordination for full-time staffing, part-time Contracted Faculty of Practice (CFP) contracts, and Human Resources priorities. It is an internal staffing role focused on ensuring the university’s academic schedule is fully staffed each semester, rather than a general recruitment position. The specialist coordinates CFP contracting and hiring, tracks full-time faculty workload, posts staffing opportunities, prescreens applicants, partners with hiring managers, and supports onboarding and HRIS entry for new CFPs. The role also supports staffing operations for university programs and dissertation hires and collaborates with the Registrar’s Office to staff Independent Studies. The position partners with academic units, Human Resources, university leaders, faculty, and other stakeholders to coordinate workload and course scheduling, track faculty qualifications, process contracts, and support hiring. It provides timely, professional administrative support; reviews processes for operational efficiency; and develops and maintains procedures and systems that support daily HR operations. Concordia University, Saint Paul (CSP) is an institution of the Lutheran Church–Missouri Synod. Its mission is to prepare students for thoughtful and informed living, dedicated service to God and humanity, and enlightened care of God’s creation within the context of the Christian gospel. CSP describes its campus as a 41-acre campus just west of downtown St. Paul, with access to light-rail and bus transportation. The university states that it provides equal opportunity and does not discriminate or harass employees or applicants on protected grounds, while reserving the right, to the extent allowed by law, to give employment preference based on religious tenets.

Requirements

Detail-oriented and timely.
Collaborative, with professional communication skills.
Strong technical and organizational skills.
Ability to build a culture of positive faculty and staff engagement.

Responsibilities

Coordinate and administratively process part-time Contracted Faculty of Practice contracts in partnership with academic units and Human Resources.
Communicate professionally with internal and external constituents about workloads, policies, and processes.
Coordinate with the university Registrar regarding course scheduling and instructor needs, including staffing Independent Studies.
Track faculty qualifications and coordinate full-time faculty workload entry with deans before sections are opened for contracted faculty.
Enter staffing and course information into the university’s Banner system for designated colleges and programs.
Identify CFP hiring needs and post unfilled positions.
Review resumes and applications, conduct prescreen interviews, and recommend candidates based on faculty qualification documentation.
Coordinate CFP hiring with academic units, Human Resources, and hiring managers.
Support onboarding and enter new Contracted Faculty of Practice into the HRIS system.
Provide timely, professional administrative support to deans, faculty, and CFPs, emphasizing collaboration and communication.
Analyze administrative processes for operational efficiency and recommend improvements to staffing operations.
Develop, implement, and maintain administrative procedures and systems supporting daily Human Resources operations.
Process business office paperwork, coordinate schedules and meetings, and maintain data and reports.
Provide administrative support and initiatives for staffing university programs and dissertation hires.
Perform other duties as assigned.