TA Operations Associate

Kraken

16h • $54,600 - $109,200

About The Position

Payward is hiring a Talent Acquisition Operations Associate to support the operations behind its global hiring engine. Reporting to the Sr. Manager, Talent Acquisition and Operations, this role supports hiring systems, processes, and coordination across interview operations, executive hiring, pre-boarding, background checks, and new hire setup in Workday. It requires a strategic perspective on hiring in a fast-growing global company, as well as precision, discretion, and sound judgment.

The associate partners with recruiters, hiring managers, and executive assistants to coordinate schedules, anticipate bottlenecks, and keep stakeholders aligned. The role works extensively with recruiting tools and maintains accurate candidate and hiring data across regions. This is a 6-month fixed-term position supporting US timezones.

Requirements

• At least 4 years of experience in recruiting coordination, talent acquisition operations, HR operations, or a similar role.
• Hands-on experience with Workday or a comparable HRIS and familiarity with applicant tracking systems.
• Experience supporting pre-boarding and onboarding, including coordinating background checks, tracking progress, resolving issues, and identifying risks to start dates early.
• Working knowledge of background-check processes and requirements across multiple countries and regions.
• Ability to coordinate across time zones and manage complex, high-volume calendars and logistics with exceptional precision.
• Exceptional judgment and discretion when handling confidential candidate and executive information.
• Excellent communication skills and professionalism when working with executives, hiring managers, and candidates from diverse regions and cultures.
• Ability to prioritize competing deadlines and adapt quickly.

Nice To Haves

• Experience in crypto, fintech, or another regulated industry.
• Familiarity with Ashby.

Responsibilities

• Own interview operations end to end, coordinating with recruiters, hiring managers, and candidates across regions and time zones.
• Support global executive and non-executive hiring operations, including scheduling, rescheduling, tracking, and candidate communications.
• Partner with executive assistants across regions to coordinate calendars and keep hiring timelines on track.
• Own worldwide new-hire pre-boarding, including country-specific background-check requirements and communications, progress tracking, issue resolution, and early identification of risks to start dates.
• Create and maintain accurate candidate and hiring records in Ashby and Workday, ensuring new-hire data is complete and timely across regions.
• Partner with onboarding, recruiting, and hiring managers to create a seamless transition from offer acceptance to the first day.
• Apply hiring policies consistently across regions, flagging exceptions and escalating issues early.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed