Talent Acquisition & Onboarding Specialist

Maryville University•Town and Country, MO

About The Position

The Talent Acquisition and Onboarding Specialist is responsible for facilitating the candidate and new employee onboarding experience, which includes the hiring and onboarding processes. Works closely with hiring leaders, committees, coordinators, and multiple stakeholders to ensure a compliant, smooth, and consistent process for all parties. Designs, coordinates, and continually improves the new-employee orientation and onboarding experience to instill a deep sense of belonging and engagement among our new faculty and staff. Seasonal partnership with the HR Coordinator to support posting and onboarding for student employees.

Requirements

Knowledge of recruiting management system (ADP preferred)
Experience with Miratech I-9 or equivalent employment eligibility verification system
Knowledge of technology including Microsoft Office Suite and LinkedIn
Working knowledge of state and federal labor laws and regulations
Working knowledge of key principles and practices of HR
Exemplary critical thinking and customer service skills
Excellent organizational skills, detail-oriented, and ability to multitask in a fast-paced environment
Stakeholder management
Excellent verbal and written communication skills
Ability to analyze, interpret data, and make recommendations
Active listening skills
Highly motivated, focused, results-oriented, and able to act independently
Two years of recruiting or human resource experience
Ability to establish and maintain effective working relationships with employees, internal and external stakeholders, and the public
Ability to learn new programs and applications
Team-oriented

Responsibilities

Leverage multiple technologies to proactively source, screen, and create talent pipelines and identify new and best-in-class talent acquisition practices.
Coordinate with hiring managers to write position postings to ensure talent attraction optimization. Identify talent sourcing tactics and timelines, including where to post the faculty and staff openings based on successful candidate sourcing metrics.
Develops advertising programs (internal and external) to ensure high visibility with potential candidates.
Train and guide search committees and hiring managers to ensure compliance with all federal/state laws and regulations related to recruiting and selection.
Updates the applicant tracking system in real time and ensures accurate data and smooth procedural handoff.
Create reports, manage data, and track key metrics at regular intervals and as requested.
Manage the offer extension and negotiation process within budget limitations and in close contact with the Manager and Finance.
Request background screenings at the proper stage. Request drug screenings as necessary. Review information and refer discrepancies to the Manager when necessary.
Lead and enhance the candidate's new hire experience by planning, coordinating, and facilitating new hire orientation, pre-employment onboarding, and other new hire-related acclimation events and programs such as the Ambassador Program.
Own the full talent acquisition lifecycle for all new faculty and staff hires, including offer generation, background check initiation, I-9 processing, and new hire paperwork completion.
Develops, standardizes, and maintains the onboarding frameworks, tools, and resources. Handles timely internal new hire communication to appropriate stakeholders.