Talent Acquisition Coordinator

VSP Vision Care•Cynthian, OH

22h•$18 - $29•Hybrid

About The Position

With minimum supervision, provide high level, confidential administrative support in the Human Resources department including but not limited to HR staff, VSP employees and leaders, recruitment, benefits, recordkeeping, and system administration. Provide high level, confidential administrative support to the HR recruitment function including programs, projects, and other general HR support as needed. Conduct research, analyze data and make recommendations as requested regarding vendors, programs, and internal processes. Coordinate miscellaneous activities.

Requirements

Two to four years of experience providing high level administrative service and/or has supported projects
Knowledge of Human Resources general practices and principles
Proficient with spreadsheet, word processing and presentation applications (Word, Excel, PowerPoint).
Excellent written and verbal communication skills with some experience giving presentations
Ability to meet tight deadlines and manage multi-tasked workload
Ability to navigate through multiple computer applications including, but not limited to HRIS, intranet, multiple Applicant Tracking Systems and external vendor sites; and knowledge of various computer software applications
For roles that are remote (i.e., Work From Home (WFH)) or hybrid (i.e., partial onsite at a VSP location and WFH), must demonstrate a high level of engagement in virtual environments, including maintaining camera presence during meetings to support effective communication and team alignment

Responsibilities

Prepare and manage online job postings to ensure that all jobs are represented accurately and posted in a timely manner.
Maintain and recommend improvements to the VSP Careers site as it relates to job postings and recruitment.
Use online applicant tracking system for to manage job postings and candidate activities.
Accurately and compliantly complete Federal Form I-9 in coordination with joining VSP employees.
Monitor USCIS guidelines for compliant completion of I-9s to ensure changes are implemented.
Serve as liaison with vendor contacts to research and resolve issues.
Provide advice and counsel to hiring managers, VSP employees and external applicants regarding issues related to Talent Acquisition.
Manage new hire activities, including proactive communication to hiring managers regarding new hire progress and timely completion of onboarding forms.
Provide administrative support to the Pathways to Premier Program, including requisition support and job postings to VSP Careers site and external partner sites.
Run reports and accurately submit employee referral program payouts.
Ensure accurate and timely completion of new employee forms for all new hires.
Manage background checks, drug screens, and employment verifications, ensure completed screens meet employment standards.
Address requests and issues independently, however, may rely on HR centers of excellences (COE), such as HR business partners, compensation, benefits, disability management and/or payroll for more complex or appropriately escalated inquiries.