Talent Acquisition Coordinator

Trace3•Irvine, CA

1d•Onsite

About The Position

The Talent Acquisition Coordinator is an integral part of the People and Organizational Health Team supporting the entire recruitment process in accordance with established hiring guidelines and policies. The Talent Acquisition Coordinator will contribute to the overall success of the team, by providing a concierge level of service and quality through coordinating/scheduling all phases of the interviews process for regular fulltime and contingent staffing roles. The Talent Acquisition Coordinator will support the day-to-day team operations in addition to strategic People and Organization Health projects and initiatives.

Requirements

Bachelor’s Degree in Human Resources or relevant field and 1-3 years’ experience as a Recruiting Coordinator or HR Coordinator (not required but a huge plus)
Outstanding interpersonal and communication (in-person, written, over the phone) skills and able to effectively interface with all levels of employees up to executive leadership
Ability to manage and coordinate information with a high level of confidentiality
Previous experience working with an Applicant Tracking System (Greenhouse preferred) and Human Resources Information System (UltiPro) is a plus
Highly organized, detail-oriented, excellent time management skills and able to effectively prioritize tasks in a fast-paced, high-volume, and evolving work environment
Ability to approach requests with a proactive and consultative manner; listen and understand user requests and needs and effectively deliver
Comfortable managing multiple and changing priorities, and meeting deadlines in an entrepreneurial environment
Motivated self-starter who loves to troubleshoot and solve challenging problems and feels comfortable working directly with customers

Nice To Haves

1-3 years’ experience as a Recruiting Coordinator or HR Coordinator (not required but a huge plus)
Previous experience working with an Applicant Tracking System (Greenhouse preferred) and Human Resources Information System (UltiPro) is a plus

Responsibilities

Partners with the People and Organizational Team as well as hiring managers on the administrative tasks associated with recruitment marketing efforts and candidate experience
Assists with job posting optimization, recruiting marketing channel development, job board procurement, comprehensive recruitment campaign planning
Coordinate the pre-hire process of new hires including generating applicant offer letters, completing applicant reference check and background and drug screening
Lead the scheduling of candidate interviews, virtual and onsite, through our ATS
Organize travel arrangements and complete expense requests for candidates
Compile Trace3 Swag Welcome Packages and send to new employees
Provide excellent customer service to candidates and hiring managers with questions surrounding our recruiting process, interviews and employment opportunities
When needed, assist in direct sourcing of candidates
Once implemented, maintain and manage our Vendor Management System
Stays abreast of the latest in technology, marketing, and candidate experience offered in the Talent Acquisition industry
Support Talent Acquisition programs development and identify recommendations to continuously improve the recruitment processes and the tools used to ensure optimal performance