Talent Acquisition Coordinator

Hoffman & Hoffman Inc•Greensboro, NC

73d

About The Position

At the Hoffman & Hoffman family of companies, the Talent Acquisition Coordinator is a crucial partner in our growth, serving as an expert in operational and process management. This position is the backbone of our recruiting team, ensuring every candidate has a smooth and positive experience from application to hire. You will be responsible for the interview logistics and coordination, offer letters, job postings and position descriptions, data accuracy, and compliance that underpins our entire hiring and onboarding process. We are seeking a highly organized and detail-oriented individual who excels at managing multiple moving parts to help us build a world-class team.

Requirements

2+ years of recruiting coordination, HR administrative, or related experience
Strong organizational skills with meticulous attention to detail
Proficiency with ATS platforms and Microsoft Office Suite
Excellent written and verbal communication skills
Ability to manage multiple priorities across multiple companies in a fast-paced environment

Responsibilities

Prepare offer letter documents and templates for prospective hires.
Coordinate the offer approval process through the proper internal channels.
Ensure the accuracy of all offer terms and maintain legal compliance in all documentation.
Manage the distribution of offer letters, collect signatures, and meticulously file all offer documentation.
Track offer acceptance and decline rates to help us refine our recruitment strategies.
Post positions for all hiring managers.
Update outdated postings.
Maintain job descriptions in ADP.
Seamlessly schedule interviews between candidates and Hoffman & Hoffman hiring teams.
Coordinate travel i.e. flights, hotels, rental car for out of town candidates.
Manage all interview logistics, including coordinating meeting rooms, video conference links, and any necessary travel arrangements.
Support our recruiters with various administrative tasks to keep the hiring process moving efficiently.
Oversee the collection and distribution of interview feedback to ensure timely decisions.
Maintain the integrity of our hiring pipeline by tracking candidate progress and ensuring all data is accurate.
Utilize our Applicant Tracking System (ATS) to schedule interviews, update candidate statuses, and manage feedback workflows.
Generate and maintain recruitment data and reports to provide insights into our hiring process.
Ensure all steps comply with our established hiring processes and manage bulk actions like sending rejection notifications.
Ensure that sales candidates complete the assessment.
Register Hoffman & Hoffman for college career fairs.
Post positions at all universities and technical schools.