Talent Acquisition Coordinator

Harlem Children's Zone•New York, NY

17h•$50,000 - $60,000•Hybrid

About The Position

Harlem Children’s Zone (HCZ) — a world-renowned education and poverty-fighting organization based in New York — seeks an organized, proactive, and mission-aligned Talent Acquisition Coordinator to join the Talent Acquisition Team. The Talent Acquisition Coordinator will bring a passion for the mission of Harlem Children’s Zone: break the cycle of intergenerational poverty with comprehensive, on‑the‑ground programming that builds up opportunities for children and families to thrive in school, work, and life. The Talent Acquisition Coordinator plays a critical role in creating a seamless, high‑quality experience for both candidates and internal stakeholders. This role supports end‑to‑end recruiting operations across HCZ and Promise Academy by managing interview logistics, maintaining job postings in Workable, shepherding candidate communications, tracking hiring data, and executing key administrative processes that allow Recruiters and hiring managers to operate efficiently. The Coordinator ensures accuracy, consistency, and “white glove” communication at every step, helping HCZ maintain strong hiring operations and a positive employer brand.

Requirements

Bachelor’s degree preferred; equivalent experience considered
1–2 years of experience in recruitment coordination, HR operations, or administrative support
Experience using an applicant tracking system (ATS); Workable experience a plus
Exceptionally organized with strong attention to detail and follow-through
Skilled at managing high-volume scheduling, shifting priorities, and tight deadlines
Strong communicator with a customer-service mindset; able to deliver clear and timely updates to candidates and staff
Comfortable navigating systems and tools (ATS, Zoom, Microsoft Office/SharePoint, calendars)
Able to maintain confidentiality, professionalism, and discretion at all times
A proactive problem solver who anticipates needs and prevents last‑minute issues
Adaptable, mission‑driven, and committed to supporting a best‑in‑class recruitment process

Nice To Haves

Workable experience a plus

Responsibilities

Schedule all phone screens, panel interviews, demo lessons, and debriefs for Promise Academy and HCZ roles
Manage reschedules, Zoom links, room bookings, and distribution of interview materials
Send confirmation and reminder emails to candidates and interviewers
Track panelist availability and propose interview blocks for high‑volume roles
Monitor completion of interview feedback in Workable within required timelines
Send reminders to interviewers who have not submitted scorecards/hiring rubric
Create and update requisitions in Workable for Promise Academy and HCZ positions
Post and maintain roles across all recruitment platforms
Ensure accuracy of job titles, salary ranges, EEO statements, and branding
Close roles and clean up old or duplicate postings
Maintain the job description and template library
Send all standardized application status updates
Provide Promise Academy and HCZ candidates with clear instructions for demo lessons/teaching samples & required forms or documents (transcripts, certifications, etc.)
Pull and organize reference checks and background check materials (in partnership with HR)
Pull monthly TA metrics for Promise Academy and HCZ
Maintain pipeline trackers for high-volume roles (teachers, after‑school, etc.)
Support hiring events, including virtual info sessions, interview days, and career fairs
Help build and maintain talent pools in Workable through tagging and status updates

Benefits

Highly competitive base salaries
Paid time off
Employee referral bonus
Career advancement
No-cost health insurance
Life Insurance
Short-and long-term disability
Additional voluntary benefits
Wellness discounts
Commuter benefits
Financial wellness perks
Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)