Talent Acquisition Coordinator

ProShares • Bethesda, MD

65d • Hybrid

About The Position

ProShares is seeking a highly organized and detail-oriented Talent Acquisition Coordinator to support recruiting, onboarding, and staffing efforts. This role is ideal for someone who enjoys keeping things organized, creating a positive candidate experience, and learning the intricacies of Talent Acquisition and HR. The coordinator will assist candidates, new hires, hiring managers, and the HR team by ensuring they are organized, informed, and supported throughout the hiring process. This position offers hands-on exposure to various HR functions, making it a great foundation for a career in HR and Talent Acquisition.

Requirements

• Bachelor’s degree.
• Experience in an office setting, preferably in HR or administrative support.
• Experience using Microsoft Teams or similar platforms such as Zoom, Google Meet, or WebEx.
• Strong desire to grow your HR skill set.
• Excellent attention to detail.
• Strong Microsoft Office and Outlook skills, including PowerPoint, Excel, and Word.
• Strong organizational and time-management skills.
• Clear written and verbal communication skills.
• A positive, customer-service-oriented approach.
• Ability to manage multiple priorities while keeping the candidate and employee experience top of mind.

Nice To Haves

• Experience with an Applicant Tracking System or HRIS is helpful but not required.
• Visio experience is a plus.
• Membership in a local or school-based SHRM chapter, or aPHR certification, is a plus.

Responsibilities

• Keep candidate information accurate and up to date in the Applicant Tracking System and other tracking tools.
• Maintain weekly candidate status reports.
• Update and organize offer letter templates in the HR library.
• Support the administration of background checks, drug testing, and other pre-employment steps.
• Prepare and send offer packages.
• Support new hire announcements.
• Order new hire welcome baskets.
• Help create a warm, organized, and professional onboarding experience.
• Build and schedule new hire orientations, including individual and department meetings.
• Keep the master orientation schedule updated and accurate.
• Coordinate candidate interview schedules with hiring teams.
• Help manage candidate travel and related logistics.
• Write and send candidate follow-up correspondence.
• Ensure candidates have a smooth, polished, and positive experience throughout the process.
• Maintain job descriptions for existing positions.
• Coordinate and administer assessments.
• Support the internship program by contacting local universities and gathering requirements for unpaid HR support internships.
• Create and maintain templates, trackers, and reports for internship program administration.
• Process candidate expenses, testing invoices, advertising invoices, and job board invoices.
• Support the broader HR team with invoices and expense management.
• Help maintain employee files and documentation related to HR practices and employee transactions.
• Provide ad hoc reporting and database support.
• Assist with HR programs such as open enrollment, performance management, employee relations, and other team initiatives.
• Jump in on additional HR and Talent Acquisition projects as needed.

Benefits

• Competitive pay and discretionary bonus
• Paid time off
• Health care benefits (medical, dental & vision)
• Additional insurance includes basic life, accidental death and dismemberment, supplemental life, disability and legal benefit
• 401(k) retirement plan with matching contribution
• Spending Accounts (Health Care, Dependent Care, and Transportation)
• Wellness Programs (fitness reimbursement, Employee Assistance Program)
• Education assistance
• Hybrid work schedule
• Additional Programs include peer recognition, corporate matching gift

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level