Talent Acquisition Coordinator

Aston Carter•Las Cruces, NM

1d•$27 - $30•Onsite

About The Position

The Talent Acquisition Scheduling Coordinator will support a high-volume Talent Acquisition team by coordinating interviews, managing candidate logistics, and assisting with key recruiting operations for direct hire, contractor, and intern hiring. This role serves as a primary liaison between candidates, hiring leaders, and Talent Acquisition Partners, ensuring a smooth and engaging experience throughout the hiring process. The position is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and wants to build a strong foundation in talent acquisition operations.

Requirements

2+ years of experience in recruiting coordination or talent acquisition support in a professional environment, with a strong sense of urgency.
Advanced expertise in Microsoft Outlook, including complex calendar management and scheduling.
High proficiency in Microsoft Office products, including Word, Excel, and PowerPoint.
Hands-on experience using an Applicant Tracking System (ATS); experience with SAP SuccessFactors and Monday.com is preferred.
Demonstrated ability to manage multiple priorities simultaneously while maintaining high attention to detail and strong organizational skills.
Ability to communicate in a timely, transparent, and respectful manner and to remain open to other ideas to promote effective collaboration across teams.
Proactive approach to work, with the ability to take initiative on daily tasks and longer-term projects.
Ability to maintain confidentiality and handle sensitive information with tact and discretion.
Customer service mindset with a focus on delivering an excellent experience to candidates, hiring leaders, and internal partners.
Experience providing administrative support in a fast-paced, professional environment.

Nice To Haves

Bachelor’s degree preferred.
Experience working in talent acquisition, recruiting coordination, or HR operations for a high-volume recruiting team.
Familiarity with scheduling tools and portals, including Monday.com.
Strong stakeholder management skills, with the ability to build and maintain relationships with hiring managers and external partners.
Ability to problem-solve and present conceptual information to Talent Acquisition leadership.
Comfort working as an onsite representative for Talent Acquisition and serving as a key point of contact for local teams and interns.

Responsibilities

Coordinate and schedule virtual and onsite interviews, ensuring all details are accurate and communicated clearly to candidates and interviewers.
Book interview rooms, arrange meals when needed, greet candidates onsite, and ensure interview schedules run smoothly and on time.
Maintain compliance in the hiring process by ensuring all interview feedback forms are completed and accurately uploaded into the Applicant Tracking System (ATS).
Open and post new requisitions on behalf of Talent Acquisition Partners, ensuring each posting complies with internal processes and standards.
Utilize the Monday.com scheduling portal to manage and track interview and hiring-related activities.
Book candidate travel, manage travel logistics, and collect receipts to support travel reimbursement requests.
Act as the liaison between Talent Acquisition and People Operations during the post-offer process to ensure a seamless candidate transition.
Serve as the primary liaison for interns based in New Mexico, supporting the intern program and acting as a point of contact for intern-related inquiries.
Assist with planning, coordinating, and scheduling intern events and activities.
Perform administrative duties as assigned to support the Talent Acquisition team and broader People organization.
Complete assigned tasks accurately and on time in accordance with company policies and procedures.
Follow established directions and guidelines from leadership to support effective collaboration and successful completion of cross-functional projects.
Develop and maintain strong working relationships with key internal and external stakeholders, including hiring managers and contract firms.
Collaborate with Talent Acquisition leadership to problem-solve and present conceptual information related to recruiting operations and candidate experience.