Talent Acquisition Coordinator

The MasTec Companies • Fargo, ND

4d • Onsite

About The Position

Responsible for assisting the Talent Specialists and hiring managers with tasks and activities throughout the hiring and onboarding lifecycle. This position will launch required pre-employment paperwork and connect with onboarding employees to ensure a successful and timely start. Our team holds high expectations for ourselves and one another, driven by a passion for serving others. We operate within a complex organization and are currently experiencing significant growth. The ideal candidate will be self-driven and adaptable.

Requirements

• Associates degree in Business Management, Human Resources or related field preferred
• Minimum of three years’ experience in recruiting, human resources, or onboarding support position
• One year experience working with an Applicant Tracking or HR Information System
• Take reasonable care of your own and others’ health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the Company’s Zero Injury principles
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook and web-based software
• Ability to multi-task
• Ability to handle and maintain confidential and sensitive information
• Self-starter with a curious mindset, capable of quickly assessing situations and people
• Collaborative team player with attention to detail
• Ability to ask open-ended questions and for follow-up details as needed
• Advanced written and verbal communication skills with the ability to work collaboratively with multiple stakeholders to understand the needs of the business
• Ability to practice agility, changing focus quickly between projects
• High level of time management and organizational skills
• Ability to learn and be coached, following process and compliance guidelines

Responsibilities

• Provide support for hiring, preboarding, and onboarding processes
• Partner with the Talent Acquisition team, hiring managers, and new hires to ensure data accuracy and a high-quality experience
• Administer the pre-employment screening process (background check and drug screening) and related hiring documentation, ensuring deadlines are met
• Assign new hire onboarding paperwork, ensuring timely completion
• Initiate and monitor pre-boarding processes, partnering with IT as needed, to ensure equipment is delivered timely to the correct locations
• Maintain tracking spreadsheets, iCIMS system fields, or other areas to document appropriate status and progress
• Coordinate travel, in partnership with the travel department, for interviews and new hires as needed
• Send pre-employment screening/start date confirmation email for new hires and hiring managers
• Act as liaison for any preboarding-related support questions
• Finalize job description templates inside iCIMS, adding or updating job descriptions into the profile, partnering with the compensation team as needed
• Manage the administrative tasks for the business segment workforce tax credit program; including collaborating with internal and external stakeholders to export data and ensure information is reported accurately and timely to all involved parties
• Assist with general customer service and support, managing the general email boxes on a daily basis
• Collaborate with the marketing and Talent Acquisition Program Manager to create a weekly social media post announcing current open positions (internal/external), using creativity to draw attention as time allows
• Support and provide backup for the Talent Acquisition team, assisting with scheduling interviews as needed
• Provide exemplary customer service and ensure high-quality communication with hiring managers and candidates
• Assist leadership with projects, research, reporting, data cleanup, and general administrative duties as needed
• Provide support for meetings, including presentation creation, scheduling, or facilitation assistance as needed
• Other duties as assigned

Benefits

• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match
• Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)
• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management
• Telehealth Coverage
• Prescription Drug Plan
• Pet Insurance
• Weight Management
• Drug Discount
• Discounted National Gym Membership Network
• Paid Time Off
• Paid Holidays
• Bereavement Leave
• Military Leave, including Differential Pay and Benefits Continuation
• Employee Assistance Program
• Short and long-term disability
• Life insurance
• Accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree