Talent Acquisition Coordinator

Aston Carter•Vernon, CA

2d•$25 - $25•Onsite

About The Position

The Talent Acquisition Coordinator supports the Director of Talent Acquisition and both Corporate and Production Recruiters in executing the talent acquisition strategy across all functions of the business. This role focuses on coordinating pre-hire activities, ensuring all hiring steps are completed accurately and on time, and providing a seamless experience for candidates and hiring teams. The coordinator also manages applicant tracking, supports sourcing and employment branding efforts, and delivers comprehensive administrative support to the recruitment function, with strong potential for long-term growth and promotion.

Requirements

Effective written and verbal communication skills to interact professionally with candidates, hiring managers, and team members.
Strong attention to detail with a focus on accuracy in documentation, data entry, and tracking of recruitment activities.
Ability to take initiative and tackle important work without constant prompting, demonstrating a proactive work style.
Customer service mindset with strong skills in supporting both internal stakeholders and external candidates.
Organizational skills with the ability to document workflows and processes clearly and consistently.
Effective prioritization skills with a track record of consistently meeting deadlines in a fast-paced environment.
Sound problem-solving skills with an emphasis on identifying proactive solutions rather than reactive fixes.
Demonstrated creativity at a proficient level, particularly in supporting sourcing and employment branding efforts.
Flexibility and the ability to navigate ambiguity with some guidance from leadership.
Strong team orientation, placing a premium on team success over individual achievements.
Proficiency with Microsoft Office Suite, including Excel, Word, and PowerPoint.
Experience providing administrative assistance in a human resources or recruitment environment.
Familiarity with applicant tracking systems and basic onboarding processes.
Experience with or exposure to ADP Workforce Now or similar HRIS/HR platforms.
Strong written and verbal skills in English.

Nice To Haves

Bachelor’s degree preferred.
Experience in human resources, talent acquisition, or a related administrative support role.
Social media communication experience, particularly in a professional or employer branding context, is preferred.
Experience with social media and digital employment marketing is a significant plus.
Bilingual fluency in English and Spanish is highly preferred.
Experience tracking recruiting costs and verifying invoices is beneficial.
Prior experience supporting job fairs or recruiting events is an advantage.

Responsibilities

Coordinate all pre-hire employment activities, including tracking and clearing every step of the hiring process to ensure timely and compliant onboarding.
Schedule start dates for new hires and coordinate all aspects of new hire orientations to provide a smooth and professional onboarding experience.
Support the intake of employment applications by reviewing submissions for completeness and accuracy before advancing them in the process.
Maintain and update applicant tracking systems, including Excel-based tracking tools and other ATS platforms, to ensure accurate and current candidate records.
Track recruiting costs and verify invoices related to recruitment activities to support accurate budgeting and financial reporting.
Support sourcing and employment branding initiatives through social media, job boards, job fairs, and other communication channels to attract qualified talent.
Assist with the planning and participation in job fairs and recruiting events to promote open positions and enhance the employer brand.
Provide administrative support to the employment and recruitment function, including maintaining and processing documentation and records.
Update and maintain recruiting metrics and reports to support data-driven decision-making and continuous improvement in talent acquisition.
Communicate effectively with internal stakeholders and external candidates to provide timely updates, respond to inquiries, and ensure a positive experience.
Document workflows and recruitment processes to support consistency, clarity, and continuous improvement across the talent acquisition function.
Prioritize tasks and manage deadlines effectively to support multiple concurrent recruitment activities.
Identify issues and propose proactive solutions, demonstrating sound problem-solving skills and a focus on continuous improvement.
Collaborate closely with team members, contributing to a team-oriented environment and supporting overall team success.
Support social media and digital employment marketing efforts by contributing content ideas and assisting with communication campaigns, as needed.