Talent Acquisition Coordinator

Stefanini Group•New York, NY

10d•Hybrid

About The Position

Stefanini Group is hiring! Stefanini is looking for a Talent Acquisition Coordinator in New York, NY (Hybrid). This role will be hybrid: 3 days in the NYC office, 2 days WFH. We are seeking a Coordinator to join our Talent Acquisition Team. You will report to the Director, Talent Acquisition and be based in our New York office. As a successful candidate, you are motivated and passionate about working with people. You take pride in delivering high-quality work and are committed to collaborating with recruiters to ensure a smooth and efficient recruitment process.

Requirements

1 - 3 years of recruitment or administrative support experience
Previous experience with Workday and automated recruiting tools
Experience communicating (written and verbal) effectively and tactfully in a customer service manner
Strong interpersonal skills in dealing with all levels of management
Experience using and maintaining multiple tools such as Canva, Sterling, Gmail, Google Docs, Google Slides, Google Form and Google Sheets
Experience coordinating and performing multiple tasks
Experience using the Recruiting function in Workday
Strong organizational skills, proven attention to detail/accuracy is required

Nice To Haves

Experience using ServiceNow is a plus

Responsibilities

Primary focus is managing the scheduling of interviews (in-person or virtual) for candidates, recruiters and team members across the business groups, providing an excellent experience to everyone you work with daily
Track all referrals and process the payments
Create offer letters and/or contracts and initiate background checks for new hires; escalate discrepancies to the Director, of Talent Acquisition for resolution
Initiate and monitor new hire onboarding to ensure 100% completion
Collaborate with Recruiters and Hiring Managers throughout the recruitment life cycle
Provide ad-hoc recruiting reports for Recruiters
Maintain data integrity in systems of record by communicating frequently with Recruiters and the HR Strategy & Operations Team
Fully and accurately utilize Workday and find efficiencies in process wherever needed
Maintain and update the Talent Acquisitions library of documents as our processes evolve
Onboard vendors & process TA related invoices
Manage the TA ticketing system and meet SLAs
Oversee and review recruiting coordination activities supported by external partners to ensure accuracy, quality, and consistency
Audit processes and outputs to identify gaps, risks, and opportunities for improvement