Talent Acquisition Associate, Human Resources

University of Guelph•Guelph, ON

About The Position

This position supports the Talent Acquisition team in delivering effective and efficient recruitment and onboarding processes across the University. The Associate acts as a key contact for department managers and administrators, providing guidance, coordination, and problem-solving support throughout the recruitment lifecycle. Responsibilities include requisition intake and approvals, job advertising, interview and reference scheduling, candidate communications, and onboarding. The role also involves administering LMIA-exempt offers of employment, coordinating external advertising and invoicing, and maintaining recruitment information on websites. A significant part of the role is supporting stakeholders in using the University's recruitment and onboarding processes and technology, becoming proficient in Gryphons at Work (SAP SuccessFactors). The Associate will collaborate with the HR Systems and Data team and the Talent Acquisition team to identify functional needs, support testing, and ensure effective system use. Additionally, the Associate will support the Director with recruitment reporting and metrics and provide administrative back-up support to other department functions as needed.

Requirements

Post-secondary education (minimum college diploma) ideally in Human Resources or a related discipline.
At least two years of relevant administrative experience, or an equivalent combination of education and experience.
Experience supporting recruitment and selection activities.
Experience working with an enterprise HR or recruitment system is an asset, with the ability and willingness to become proficient in SAP SuccessFactors.
Intermediate Excel skills, including the ability to work with large datasets, use formulas and lookup functions, and create and work with pivot tables.
Exceptional attention to detail, accuracy, and record-keeping skills, with a strong commitment to following established processes.
Ability to manage a high volume of varied work, prioritize competing demands, and meet compressed timelines.
Analytical and problem-solving skills, with the ability to identify issues and determine appropriate solutions or when to escalate.
Excellent written and verbal communication skills.
Client service orientation and the ability to build effective relationships with a diverse range of stakeholders.
Demonstrated tact, diplomacy, and sound interpersonal skills when working with managers, administrators, candidates, HR colleagues, and other stakeholders.

Nice To Haves

Experience working in a unionized environment is an asset.
Proficiency with Adobe Acrobat and experience with web publishing tools such as SharePoint are assets.

Responsibilities

Support the delivery of effective and efficient recruitment and onboarding processes.
Act as a key contact for department managers and administrators, providing guidance, coordination, and problem-solving support.
Manage requisition intake and approvals.
Coordinate job advertising.
Schedule interviews and references.
Handle candidate communications.
Support onboarding processes.
Administer LMIA-exempt offers of employment through the IRCC Employer Portal.
Coordinate external advertising and invoicing.
Maintain accurate and engaging recruitment information on internal and external websites.
Support stakeholders in using the University's recruitment and onboarding processes and technology.
Become proficient in Gryphons at Work (SAP SuccessFactors) and serve as a knowledgeable resource.
Collaborate with HR Systems and Data team and Talent Acquisition team to identify functional needs, support testing, and ensure effective system use.
Support the Director with recruitment reporting and metrics.
Provide back-up administrative support to other functions within the department as required.