Talent Acquisition Assistant - Temporay position for 5 months

Grainger Businesses•Panama City, FL

1d•Hybrid

About The Position

As a Recruitment Assistant, you will support the end-to-end recruitment and pre-hire processes, ensuring a seamless candidate and hiring manager experience. This role will primarily focus on interview scheduling, candidate assessments, onboarding coordination, and supporting background checks and pre-employment requirements.

Requirements

1–2 years of experience in recruitment coordination, HR, or administrative support, or equivalent experience.
Basic understanding of recruitment lifecycle and onboarding processes.
Experience using Microsoft Office products (Teams, Outlook, Word, Excel) is required.
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
Excellent written and verbal communication skills.
High attention to detail and strong follow-through capabilities.
Customer-service oriented mindset with the ability to build relationships with candidates and internal stakeholders.
Ability to handle sensitive and confidential information with discretion.
Strong problem-solving skills and a continuous improvement mindset.
Ability to work collaboratively across teams and manage competing deadlines.

Nice To Haves

Experience with ATS systems (e.g., SuccessFactors, Workday) or case management tools is preferred.

Responsibilities

Coordinate and schedule interviews across multiple stakeholders, ensuring timely communication with candidates and hiring teams.
Administer and track candidate assessments, ensuring completion and proper documentation of results.
Support onboarding activities, including pre-hire documentation, system entries, and communication with new hires.
Assist with background check processes, including submission, follow-up, and issue resolution.
Monitor and ensure completion of all pre-employment requirements (e.g., documentation, compliance forms, references).
Maintain accurate candidate records and update recruitment systems and trackers.
Act as a point of contact for candidates, providing professional and timely updates throughout the recruitment process.
Collaborate with recruiters and hiring managers to ensure a smooth and efficient hiring experience.
Identify process improvement opportunities to enhance recruitment operations and candidate experience.
Support reporting and audits by maintaining organized records and ensuring data accuracy.
Provide general administrative support to the Talent Acquisition team as needed.