T&M Billing Specialist

ACCO Engineered Systems • Pleasanton, CA

1h • Onsite

About The Position

As the Time & Materials (T&M) Billing Specialist, you will report directly to the Billing Manager. Your primary focus will be on T&M billings (approximately 70% of your time), assisting Project Managers with Cost Research and Code Setup (approximately 25%), and handling various other accounting issues (approximately 5%). This role requires daily interaction with Project Managers and customers, emphasizing the importance of building strong working relationships through diplomacy, teamwork, superb communication skills, and a customer service approach.

Requirements

• Confidently manage the expectations of individuals and effectively juggle conflicting priorities.
• Demonstrate initiative and aim to achieve goals with a high degree of independence, but also know when to ask for help or clarification.
• Execute activities with technical proficiency while understanding the big picture context and identifying process improvement opportunities.
• Flexibility to effectively manage change and quickly shift priorities as needed in a developing department and growing organization.
• Strong analytical and problem-solving skills with attention to detail.
• A driven self-starter that can take the lead on initiatives and follow through on existing commitments.
• Ability to multitask in a fast-paced and deadline-driven environment.
• Strong proficiency in Microsoft Office, particularly Excel and Word.
• Good communication skills, verbal and written; able to communicate effectively with project managers, customers, co-workers, and executives.
• 5+ years of experience in billing/accounting.
• Experience with PDF form filler software.

Nice To Haves

• Bachelor’s degree in a related field.
• Construction industry experience is highly desirable.
• Knowledge of ERP Cost reporting, JD Edwards is preferred.

Responsibilities

• Assist the Billing Manager in implementing solid, cost-recoverable T&M billings to ensure maximum billing potential.
• Research and resolve job/project cost issues through investigation and analysis.
• Prepare monthly billing projections and submit for invoice preparation on a timely basis.
• Assist PMs with Job Cost reports and analysis, as well as maintaining change order logs.
• Set up new construction jobs in the system, assigning cost-tracking numbers and communicating with project managers in a timely manner.
• Maintain regional responsibility for researching issues and explaining/training personnel on the Company's accounting software.
• Serve as a backup for all billing functions, including invoice entry, document preparation, document storage, and addressing billing/cost-related questions with project managers and sales managers.
• Learn and become a key user of the industry-specific accounting/project management software.
• Perform other duties and responsibilities as assigned by the Manager.

Benefits

• Competitive Wages: $24.74-$32.63 per hour.
• Actual compensation is determined by several factors unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others.
• The offered wage or salary is only one aspect of an employee's total compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree