Billing Specialist

Fisher Associates • Buffalo, NY

just now • $25 - $31 • Hybrid

About The Position

Lead project billing operations for transportation, civil infrastructure, land development, engineering, and multidisciplinary design projects across multiple locations utilizing Deltek Vantagepoint, project accounting principles, and client-focused financial coordination. Act as a strategic financial partner to Project Managers, project delivery teams, and operational leadership by overseeing accurate client invoicing, WIP management, project financial reporting, revenue tracking, and AEC billing operations within a fast-paced consulting environment.

Requirements

• Associate’s degree in Accounting, Business, Finance, or related field.
• 3-5 years of billing, project accounting, or professional services invoicing experience.
• Deltek Vantagepoint software experience strongly preferred.
• Experience with Microsoft Office products including Outlook, Word, and Excel.
• Experience supporting engineering, architecture, consulting, construction, or professional services environments preferred.
• Strong organizational skills, attention to detail, communication, and ability to manage deadlines in a fast-paced project environment.

Responsibilities

• Manage the full project billing cycle, including contract interpretation, project setup review, invoice preparation, reconciliations, and financial reporting using Deltek Vantagepoint and Microsoft Office tools.
• Partner closely with Project Managers to deliver accurate, client-ready invoices, job cost reporting, and financial summaries that support successful project delivery and decision-making.
• Support strong project financial performance by monitoring accounts receivable, assisting with soft collections, and ensuring timely submission and accuracy of timesheets, expense reports, and accounting documentation.
• Collaborate across departments to resolve billing discrepancies, support client and vendor needs, and maintain smooth financial operations in a fast-paced, team-oriented environment.
• Contribute to broader accounting and operational success through cross-functional support, ad hoc financial projects.

Benefits

• medical
• dental
• vision
• 401(k)
• company-paid life and disability insurance
• PTO
• paid holidays
• supplemental benefits
• professional development reimbursement
• shareholders program
• strong work-life balance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree