Systems Integrator

SAIC•Chantilly, VA

1d•Onsite

About The Position

SAIC is seeking a Systems Integrator to provide comprehensive front-office and operational support to senior leadership in a fast-paced government environment in Chantilly, Virginia. The role manages high-visibility administrative and coordination activities, supports organizational change initiatives, and serves as backup to the Department Chief of Staff. It requires exceptional judgment, discretion, adaptability, and the ability to manage competing priorities under tight deadlines. The Systems Integrator manages department-wide actions and knowledge management platforms; coordinates leadership meetings and tracks follow-up actions; handles incoming requests and sensitive information; manages the department’s cable queue; and supports organizational changes, events, onboarding, and front-office administration. The position also identifies and implements workflow and documentation improvements to increase operational efficiency and maintain continuity during the Department Chief of Staff’s absences.

Requirements

Bachelor’s degree and at least 9 years of experience; or a master’s degree and at least 7 years of experience; or a Ph.D. or JD and at least 4 years of experience. Four additional years of relevant experience may substitute for a degree.
TS/SCI with polygraph clearance.
Demonstrated experience managing high-volume taskings requiring cross-organizational coordination and senior leadership review.
Experience coordinating complex schedules and meetings across multiple stakeholder organizations.
Experience administering knowledge management systems and maintaining organizational documentation.
Experience supporting organizational change initiatives, including reorganizations and process transitions.
Experience in fast-paced environments with shifting priorities and ability to pivot quickly in response to mission needs.
Experience prioritizing and assigning work or providing leadership coverage in a front-office or team-coordination environment.
Exceptional organizational skills and ability to manage concurrent actions, meetings, and deadlines.
Strong attention to detail when reviewing, editing, and validating submissions.
Excellent written and verbal communication skills and ability to engage with personnel at all organizational levels.
Strong stakeholder management skills, professionalism, and diplomacy in senior-leader interactions.
Sound judgment, discretion, and ability to make independent decisions as needed.
Proficiency with knowledge management platforms such as Confluence, Jira, and Hive.
Advanced calendar management and meeting coordination skills.
Strong customer service orientation and willingness to support emergent needs to ensure mission success.
Ability to operate independently, anticipate requirements, proactively resolve issues, and adapt to evolving priorities.
Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.
Ability to identify process improvement opportunities and contribute to more efficient operations.

Nice To Haves

Experience supporting executive front-office operations in the sponsor organization.
Experience with government tasking systems.
Experience with cable systems or similar formal communications workflows.
Experience planning and executing large-scale meetings or events.
Experience working within or supporting software development, data engineering, or systems architecture teams, including familiarity with associated terminology, workflows, and technical concepts.

Responsibilities

Collect, refine, consolidate, review, and edit department-wide action submissions in coordination with divisions and senior leadership.
Administer knowledge management platforms, including Jira, Confluence, and Hive; manage access and update content according to organizational and leadership requirements.
Coordinate leadership meetings with internal and external stakeholders, including scheduling, logistics, materials, and follow-up actions.
Participate in meetings, take accurate and detailed notes, and track actions across the department.
Develop and maintain action-tracking systems, consolidate requirements from multiple forums, and coordinate with points of contact to support timely completion.
Triage, prioritize, and route incoming requests according to leadership priorities.
Handle sensitive, mission-critical, and time-sensitive information discreetly and in accordance with security protocols.
Manage the department’s cable creation and coordination queue.
Support organizational change activities, including reorganizations, seating updates, distribution list and access modifications, and organizational chart maintenance.
Plan and execute department-wide events, including all-hands meetings, off-sites, system demonstrations, and team-building activities.
Provide front-office administrative support, including timesheet processing, phone card management, check-in/check-out procedures, distribution list maintenance, and equipment requests.
Facilitate new-hire onboarding by developing and coordinating instructions, assigning tasks, and providing ongoing administrative support.
Identify and implement improvements to operational workflows, documentation, and coordination processes.
Back up the Department Chief of Staff by prioritizing and assigning incoming tasks, coordinating front-office activities, and maintaining operational continuity during absences.