Systems Integrator

SAIC•Chantilly, VA

4h•Onsite

About The Position

SAIC is seeking a Systems Integrator to provide comprehensive front-office and operational support to senior leadership in a fast-paced government environment. The role manages high-visibility administrative and coordination activities, supports organizational change initiatives, and serves as backup to the Department Chief of Staff. It requires sound judgment, discretion, adaptability, and the ability to manage competing priorities under tight deadlines. The position coordinates department-wide actions and meetings, administers knowledge-management platforms, maintains action-tracking systems, and handles sensitive information according to established security protocols. It also supports front-office administration, onboarding, department-wide events, organizational changes, and process improvements.

Requirements

Bachelor’s degree and at least 9 years of experience; or master’s degree and at least 7 years; or PhD or JD and at least 4 years. Four additional years of relevant experience may be substituted for a degree.
TS/SCI with polygraph.
Demonstrated experience managing high-volume taskings requiring cross-organizational coordination and senior-leadership review.
Experience coordinating complex schedules and meetings across multiple stakeholder organizations.
Experience administering knowledge-management systems and maintaining organizational documentation.
Experience supporting organizational change initiatives, including reorganizations and process transitions.
Experience working in fast-paced environments with shifting priorities and responding quickly to mission needs.
Experience prioritizing and assigning work or providing leadership coverage in a front-office or team-coordination environment.
Strong organizational skills and ability to manage concurrent actions, meetings, and deadlines.
Attention to detail in reviewing, editing, and validating submissions.
Excellent written and verbal communication skills, including effective engagement with personnel at all organizational levels.
Stakeholder-management skills, professionalism, and diplomacy in senior-leader interactions.
Sound judgment, discretion, and ability to make independent decisions.
Proficiency with knowledge-management platforms such as Confluence, Jira, and Hive.
Advanced calendar-management and meeting-coordination skills.
Strong customer-service orientation and willingness to support emergent needs.
Ability to work independently, anticipate requirements, resolve issues proactively, and adapt to evolving priorities.
Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.
Ability to identify process-improvement opportunities and contribute to more efficient operations.

Nice To Haves

Experience supporting executive front-office operations in the sponsor organization.
Experience with government tasking systems.
Experience with cable systems or similar formal communications workflows.
Experience planning and executing large-scale meetings or events.
Experience supporting software-development, data-engineering, or systems-architecture teams, including familiarity with associated terminology, workflows, and technical concepts.

Responsibilities

Manage department-wide actions by collecting, refining, consolidating, reviewing, and editing submissions with divisions and senior leadership.
Administer knowledge-management platforms, including Jira, Confluence, and Hive, handling access and content updates.
Coordinate leadership meetings with internal and external stakeholders, including scheduling, logistics, materials, and follow-up actions.
Attend meetings, take detailed notes, and track department-wide actions.
Develop and maintain action-tracking systems, consolidating requirements from multiple forums and coordinating with points of contact to support timely completion.
Triage, prioritize, and route incoming requests in alignment with leadership priorities.
Handle sensitive, mission-critical, and time-sensitive information discreetly and in accordance with security protocols.
Manage the department’s cable creation and coordination queue.
Support organizational change activities, including reorganizations, seating updates, distribution-list and access modifications, and organizational-chart maintenance.
Plan and execute department-wide events, including all-hands meetings, off-sites, system demonstrations, and team-building activities.
Provide front-office administrative support, including timesheet processing, phone-card management, check-in/check-out procedures, distribution-list maintenance, and equipment requests.
Facilitate new-hire onboarding by developing and coordinating instructions, assigning tasks, and providing ongoing administrative support.
Identify and implement improvements to workflows, documentation, and coordination processes.
Serve as backup to the Department Chief of Staff by prioritizing and assigning incoming tasks, coordinating front-office activities, and maintaining operational continuity during absences.