Systems Coordinator (Operations & Policy Analyst 3)

State of Oregon•Salem, OR

8d•$6,834 - $10,076•Hybrid

About The Position

The Oregon Department of Human Services (ODHS) is seeking a Systems Coordinator (Operations & Policy Analyst 3) for the Office of Financial Services (OFS). This position acts as the primary liaison for OFS, collaborating with key partners on the development and maintenance of financial systems. The role provides consultative advice on administrative, policy, programmatic, and financial management aspects for ODHS and the Oregon Health Authority (OHA). The OFS operates as a shared financial service for both agencies, ensuring financial integrity and accountability. OFS manages over 20 financial systems and millions of dollars processed weekly, making it the most complex financial structure in the State of Oregon, with approximately 150 full-time equivalent employees.

Requirements

Seven years of professional-level evaluative, analytical, and planning work experience.
OR Bachelor's degree in Finance, Accounting, Computer Science, Business or Public Administration, Behavioral or Social Sciences, or a similar related degree substitutes for three (4) years of experience.
OR Master's degree in any of the listed areas substitutes for four (3) years of experience.
OR Doctorate degree in any of the listed areas substitutes for five (2) years of experience.
Financial, Technical Systems: A strong understanding of accounting principles, financial processes, reporting requirements, basic understanding of accounting databases, and application functionality.
Government Accounting: Experience including sources of funds, cost segregation, and display of expenditures and revenues, and budgetary accounting.
Financial Applications: Strong understanding of accounting systems that record and analyze financial transactions.
Project Management: Experience managing project timelines, deliverables, and dependencies effectively.
Analytical Skills: Experience analyzing data, identify potential issues, and propose solutions.
Requires good verbal and writing skills.
Requires knowledge of computer systems.
Ability to make formal and informal presentations to large and small groups.
Ability to meet rush deadlines requiring prioritizing/working under pressure.
Requires frequent use of a PC, which includes repetitious hand movement.
Works in close proximity with people and office equipment with frequent interruptions and distractions.
Requires working with a wide variety of people, interpersonal contacts, and sensitive or confidential situations, which may occasionally expose the employee to challenging situations.
Employee may be required to use a state vehicle for conducting business so therefore must have a valid driver’s license and a good driving record or be able to provide an acceptable alternate method of transportation.
Regular and consistent attendance is essential.
Must complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States within three days of hire.
Must be able to use E-Verify to confirm authorization to work in the United States.

Nice To Haves

Extensive knowledge in complicated conceptual and analytical processes of automated transaction-based accounting applications and the integration and interrelationship of personal computer software programs and mainframe programming and posting logic crucial to automated transaction based financial processing.
Must understand detailed interrelations of current system processes, apply organization design principles and advanced generally accepted accounting principles, practices and theory to achieve strategic alignment, mitigate operational risk, and facilitate management decisions pertaining to new programmatic requirements, accounting and budgetary architectural and infra- structure design, organizational change with conflicting operational or service goals and objectives, transition activities, and training and implementation plans.

Responsibilities

Acts as the primary liaison for the Office of Financial Services, working closely with key partners in the development and maintenance of financial systems.
Provides consultative advice on administrative, policy, programmatic, and financial management aspects of ODHS/OHA.
Works with other program-specific operation analysts to implement financial solutions across both ODHS and OHA.
Serves as the point of contact responsible for operational and policy changes related to the implementation of new state or federal programs, systems, and processes.
Represents ODHS and OHA to outside entities including the Department of Administrative Services, Secretary of State Audits Division, and Treasury Department.
Provides technical assistance to Department personnel as needed in areas of responsibility.