Sync & Licensing Coordinator

Warner Music Group•Toronto, ON

67d•$26 - $31•Onsite

About The Position

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses: Curiosity: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future. Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans. Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises. WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences. Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent. The Sync & Licensing Coordinator plays a key role in supporting the day-to-day operations of the Sync department, with a specialized focus on client management, music pitching, audio asset organization, and cross-functional communication. This position is responsible for maintaining operational excellence while also contributing creatively to the pitching process and client strategy. The role requires a detail-oriented, proactive individual with a strong passion for music, Film and Television, capable of balancing both administrative precision and creative insight.

Requirements

2+ years of experience in sync licensing, music supervision, publishing, or related fields.
Strong understanding of the music/media industry, particularly in sync licensing & royalties.
Exceptional organizational skills with high attention to detail.
Proficiency in metadata systems, asset management, and audio delivery platforms.
Strong interpersonal and written communication skills.
Creative thinker with a passion for music discovery and storytelling.
Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

Deal Tracking & Pipeline Management: Maintain a real-time database of pending, active, and closed deals, ensuring every stage of the licensing workflow is meticulously documented.
Financial Oversight & Invoicing: Partner with Finance and Royalty departments to initiate invoicing, track payment statuses, and ensure licensing fees are accurately allocated.
Contract Management: Oversee the organization of executed licenses and long-form agreements, maintaining a "search-ready" filing system for audits and business reviews.
Reporting: Generate monthly/quarterly reports on revenue projections, department KPIs, and sync activity to drive strategic planning.
Gaming Account Management: Serve as the primary contact for key video game clients, managing pitching, clearances, metadata, and asset delivery.
System Integrity: Process sync requests across label groups within internal clearance systems with high speed and accuracy.
Market Development: Cultivate relationships with music supervisors, ad agencies, and gaming studios to expand sync opportunities in new media.
Research: Proactively monitor industry trends and upcoming media projects via trade publications and supervisor outreach.
Creative Strategy: Contribute to music briefs by developing curated playlists, sync samplers, and compelling pitch narratives tailored to market trends.
Metadata & Audio Custodianship: Oversee the tagging and organization of audio files to ensure maximum discoverability across all platforms.
Internal Liaison: Act as the dedicated sync lead for ADA and third-party distributed labels, aligning with marketing and artist managers on priority releases.
Asset Fulfillment: Efficiently handle audio and asset requests for international affiliates and internal teams.