SWAN Adoption Coordinator

GLADNEY CENTER FOR ADOPTION•, PA

3d•Remote

About The Position

The SWAN Adoption Coordinator coordinates the Statewide Adoption Network (SWAN) program and Post-Permanency Services (PPS), providing case management support before and after placement and assisting the adoption program unit as needed. The role manages an assigned adoption caseload and coordinates referred services for children and families, while maintaining records and ensuring documentation and reporting meet program, county, and state requirements. The coordinator helps build and expand the SWAN program, represents Gladney Adoption Associates at meetings and public affairs activities, and participates in adoption-related educational events. The position is primarily remote, with regular travel to community locations for visits, meetings, and events. Occasional evening or weekend availability may be needed. The work involves frequent interaction with families, children, social workers, and community partners in a fast-paced, deadline-driven environment.

Requirements

Bachelor’s degree in Social Work or a closely related field.
At least six months of direct experience providing SWAN adoption and family services.
Proven experience delivering public presentations and representing an organization in professional settings.
Excellent written communication skills, including preparing reports, case notes, and documentation.
Strong verbal communication skills for communicating with families, stakeholders, and partner agencies.
Problem-solving ability, sound judgment, and decision-making skills.
Ability to facilitate meetings and services involving families and children.
Strong assessment and analytical skills to evaluate client needs and program requirements.
Strong organization, planning, and time-management skills to manage multiple cases and tasks.
Proficiency in basic computer applications, including word processing, email, and database management.
Ability to work independently and collaboratively within a team.
Ability to travel regularly to community locations and attend occasional evening or weekend activities.
Ability to sit for extended periods, walk and stand during community visits, and safely drive or use transportation to reach community locations.
Ability to perform frequent walking, standing, bending, squatting, reaching, and twisting and to handle documents and use office equipment.

Nice To Haves

Master’s degree in Social Work (MSW) or a closely related field.
State social work licensure; it may be required depending on caseload and program needs.
Experience facilitating meetings and providing services involving families and children, with strong assessment and analytical abilities.
Comfort and experience with public speaking and presenting to diverse audiences.
Strong organizational, planning, and time-management skills for managing multiple cases effectively.

Responsibilities

Coordinate SWAN and Post-Permanency Services programs to ensure services meet program requirements.
Coordinate referred child preparation services, child profiles, family profiles, and finalization services.
Maintain accurate records for assigned clients and complete required SWAN benchmark reporting.
Ensure post-adoption documentation and benchmark reports comply with county and state contracts.
Manage an assigned SWAN and Post-Permanency Services adoption caseload.
Assist the adoption program unit in building and expanding the SWAN program and carrying out department functions effectively.
Attend adoption-related educational events to obtain required continuing education credits.
Represent the agency at public affairs events, adoption committees, intra-agency activities, and SWAN meetings.
Provide statistics and reports on SWAN activities as needed.
Provide backup support to other Social Work positions as needed.
Perform other assigned duties and special projects that support organizational objectives and operational efficiency.