SWAN Administrative Assistant Coordinator

Voce • Harrisburg, PA

9d • Onsite

About The Position

The SWAN Administrative Assistant Coordinator is directly responsible for coordinating, organizing, directing, and monitoring the day-to-day workflow of the SWAN administrative assistants (AA). This position is integral in ensuring that administrative operations run smoothly to successfully support SWAN directors, managers, and business activities. The SWAN AA Coordinator works in conjunction with the SWAN Training and Logistics Manager and SWAN Program Directors to promote consistent communication and direction to SWAN staff as it relates to specific agency or departmental administrative updates.

Requirements

• A Bachelor’s Degree with a minimum of one year experience is preferred or Associates degree in Office or Business Administration with a minimum of three years’ experience.
• One year of supervisory experience is preferred.
• Expertise/Advanced Skills in Microsoft 365 applications and other software.
• Experience coordinating workflow of others.
• A valid driver's license.

Responsibilities

• Supervises and monitors the daily work functions of SWAN Administrative Assistants.
• Oversees project management for various projects across multiple divisions and provides status updates as needed.
• Provides technical support around software and system applications to ensure efficiency.
• Develops new documents, protocols, and/or procedures, as needed.
• Ensures support and adequate staff for various in meetings, including scheduling, logistics, and on-site or virtual support.
• Other duties as assigned.

Benefits

• Health insurance with medical spending accounts (employer contribution to the HSA if electing HDHP)
• Dental, vision, long term disability and accident insurance
• Three employer-paid benefits: short term disability insurance, life insurance and Employee Assistance Program
• Employer contribution equivalent to 6% of your salary to your 401(k)
• 13 paid holidays (including three floating holidays)
• 18 days of PTO in first year of employment
• Qualified employer participating in Public Service Loan Forgiveness (PSLF)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree