Surgical Scheduling Coordinator - Berry Surgery Center

Tenet • Detroit, MI

8d • Onsite

About The Position

Under general supervision, this role coordinates the daily activities and computer functions in the boarding office. It involves establishing effective working relationships with physicians and their department personnel, developing and maintaining all aspects of the scheduling process to ensure optimal utilization of surgical services, and establishing and maintaining computer procedures for scheduling cases. The position also involves finalizing all aspects of scheduling, training and orienting employees, assigning work, establishing work schedules, and reviewing the work of subordinate personnel.

Requirements

• High school diploma or equivalent.
• Two or more years related experience in a hospital or surgical office setting including computer, surgical case scheduling and leadership/oversight experience.

Nice To Haves

• Up to one year additional technical or specialty training, preferred.

Responsibilities

• Coordinates the Operating Room (OR) case schedule by scheduling operative procedures, estimating time needed by surgeon, determining surgical personnel availability, collecting admitting and special equipment information, determining equipment needed for the procedure, ensuring equipment availability and utilizing the approved physician's privileges and special procedure lists when scheduling.
• Coordinates cases being added and canceled; rearranges schedule as needed and verifies/checks for conflicts.
• Reviews utilization of physician's O.R. block time to ensure unused blocks may be utilized by other physicians. Reports findings to O.R. leadership to maximize O.R. utilization.
• Reviews operating room schedule and discusses problems or concerns with the appropriate personnel and collectively resolves any problems.
• Adjusts schedule as necessary to accommodate changes and/or cancellations and notifies appropriate department of adjustments. Coordinates and adjusts schedule to accommodate surgeons.
• Utilizes hospital computer information systems to enter data for scheduling. Monitors interface activity to ensure synchronization of dual computerized schedules.
• Checks all patient information for completeness and accuracy. Finalizes O.R. schedule for the following day and distributes to appropriate departments.
• Establishes working relationship with physicians and department personnel. Consults with various departments to maximize O.R. utilization and minimize downtime.
• Develops and implements all policies and procedures of boarding process in conjunction with management to ensure optimal utilization for surgical suites.
• Maintains records regarding surgical boarding; assists in maintenance of other records as assigned.
• Functions as backup for Coordinator O.R. Information Systems.
• May perform a variety of additional duties such as typing, preparing reports, surgical boarding, answering telephones and monitoring/routing fax messages in a timely manner.
• Orders and maintains inventory of expendable office supplies.
• Completes all mandatory continuing education requirements within the review year. Keeps current on changes in hospital policies an procedures.

Benefits

• Medical, dental, vision, and life insurance
• 401(k) retirement savings plan with employer match
• Generous paid time off (PTO)
• Career development and continuing education opportunities
• Health savings accounts, healthcare C dependent flexible spending accounts
• Employee Assistance program, Employee discount program
• Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long term care, elder C childcare, auto C home insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED