Surgery Scheduler

University of Texas at Austin•Austin, TX

6d•Onsite

About The Position

The Surgery Scheduler coordinates and schedules surgical procedures for the hospital and outpatient clinics. The role ensures that pre-operative documentation and patient information are accurately recorded and communicated to the surgical team. Working with surgeons, nurses, anesthesiologists, and administrative staff, the Surgery Scheduler helps optimize the surgical schedule and use of resources. The position coordinates surgical schedules, maintains records and documentation, communicates with patients and clinical staff, and supports pre-operative preparation. It also monitors the availability of surgical equipment and supplies and provides administrative support to the Surgery Scheduling Manager. The position is based in Austin, Texas, with 40 scheduled hours per week. It is expected to continue, and the earliest start date is immediately. The salary starts at $46,500, depending on qualifications.

Requirements

High school diploma or equivalent.
At least 2 years of experience in medical scheduling or a related field.
Relevant education and experience may be substituted as appropriate.

Nice To Haves

Associate's degree in healthcare administration or a related field.
At least 3 years of experience in surgical scheduling within a healthcare setting.
Certified Medical Scheduler (CMS) or equivalent certification.

Responsibilities

Manage scheduling of surgical procedures to support optimal use of operating rooms.
Communicate with surgeons and clinical staff to confirm availability and requirements.
Update and maintain the surgical schedule in the hospital's scheduling system.
Collect and verify patient information and pre-operative documentation.
Ensure required consents and medical records are obtained and filed.
Coordinate with insurance providers to obtain procedure pre-authorization.
Provide patients with pre-operative instructions and information, and answer questions about procedures and schedules.
Coordinate pre-operative appointments and tests as needed.
Monitor availability of surgical equipment and supplies.
Work with the supply chain team to ensure timely procurement of necessary items.
Assist in preparing operating rooms for scheduled procedures.
Maintain accurate records of surgical procedures and patient interactions.
Prepare reports and documentation for the surgical team and hospital administration.
Support the Surgery Scheduling Manager with administrative tasks as needed.