Surgery Scheduler

The University of Texas at Austin • Austin, TX

5d

About The Position

The Surgery Scheduler coordinates and schedules surgical procedures for the hospital and outpatient clinics. The role ensures that pre-operative documentation and patient information are accurately recorded and communicated to the surgical team. It works with surgeons, nurses, anesthesiologists, and administrative staff to optimize schedules and resource use.

The position also supports patient communication, pre-operative preparation, equipment and supply availability, and administrative recordkeeping. It supports the Surgery Scheduling Manager with administrative tasks as needed.

Requirements

• High school diploma or equivalent.
• At least 2 years of experience in medical scheduling or a related field.
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• Associate's degree in healthcare administration or a related field.
• At least 3 years of experience in surgical scheduling within a healthcare setting.
• Certified Medical Scheduler (CMS) certification or equivalent.

Responsibilities

• Manage surgical procedure scheduling to optimize operating room use.
• Communicate with surgeons and clinical staff to confirm availability and requirements.
• Update and maintain the surgical schedule in the hospital scheduling system.
• Collect and verify patient information and pre-operative documentation.
• Ensure required consents and medical records are obtained and filed.
• Coordinate with insurance providers to obtain procedure pre-authorizations.
• Provide patients with pre-operative instructions and information and answer questions about procedures and schedules.
• Coordinate pre-operative appointments and tests as needed.
• Monitor surgical equipment and supply availability and work with the supply chain team to procure necessary items on time.
• Assist in preparing operating rooms for scheduled procedures.
• Maintain accurate records of surgical procedures and patient interactions.
• Prepare reports and documentation for the surgical team and hospital administration.
• Support the Surgery Scheduling Manager with administrative tasks as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED