Support Specialist

SWJ TECHNOLOGY, LLC•Spartanburg, SC

7d•Onsite

About The Position

The Support Specialist provides advanced administrative and organizational support to a designated department at an automotive manufacturing facility. The position supports daily operations and management activities, including budget monitoring, reporting, scheduling, and administrative processes, to help maintain efficient workflows, accurate documentation, and timely completion of departmental objectives. The role requires discretion in handling confidential information and the ability to manage multiple priorities in a fast-paced environment. This is a contractor position based onsite in Spartanburg, South Carolina. The schedule is full time. The assignment is scheduled to start in January 2027 and last one year, with the option to extend.

Requirements

High school diploma or GED equivalent.
At least 3 years of experience in administrative support or related administrative procedures.
Additional training as required for the assigned responsibilities.
A valid driver's license may be required, depending on departmental needs.
Advanced organizational and presentation skills.
Ability to manage multiple tasks, prioritize competing deadlines, and coordinate several activities simultaneously.
Proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint.
Experience with administrative procedures, document management, meeting coordination, and recordkeeping.
Strong attention to detail and accuracy in administrative and reporting tasks.
Ability to handle confidential information appropriately.
Effective communication and coordination skills.
Ability to monitor budgets, review reports, and communicate discrepancies or deviations to management.
Ability to work independently while supporting management priorities and departmental objectives.
Must be able to understand and comply with relevant safety practices.

Nice To Haves

Associate degree.
Advanced SAP knowledge, particularly in purchasing, management administration, finance, and time administration modules.
Familiarity with enterprise resource planning (ERP) systems and related administrative applications.
Experience with budget monitoring, forecasting, headcount administration, and organizational processes.
Intermediate German language skills.
Familiarity with Microsoft Access, Outtask, and other business applications.
Experience using office equipment, including printers, plotters, PCs, and video conferencing systems.
Experience maintaining departmental web pages and coordinating workshops or special projects.

Responsibilities

Perform and coordinate administrative tasks, including word processing, document preparation and management, and file maintenance.
Prepare and coordinate agendas, meeting notices, minutes, and other documentation for regular management meetings.
Support departmental budget administration, training records, travel arrangements, expense reports, office supplies, and records retention.
Coordinate management workshops, meetings, and other departmental events.
Maintain and update departmental web pages and internal information systems.
Manage time administration activities for management personnel.
Create purchase orders and process invoices for submission to Accounts Payable.
Monitor budget variances, forecasting reports, and financial system activities, and communicate deviations to appropriate managers.
Update departmental target and status tracking systems.
Schedule and organize meetings, prepare meeting materials, and coordinate video conferences.
Support management in tracking departmental targets, monitoring progress, and ensuring timely completion of assigned tasks.
Assist with special projects and other administrative initiatives as required.
Handle confidential information and documentation professionally and discreetly.
Perform additional duties as assigned.