Support Services Specialist-Vehicle Operations

Oakland County•Pontiac, MI

8d•$49,579 - $66,426•Onsite

About The Position

This position supports Oakland County’s vehicle and equipment operations by maintaining reliable fleet records, identifying and resolving discrepancies, and ensuring departments have accurate information to support day-to-day operations and decision-making. The role involves maintaining and auditing vehicle and equipment records, reviewing and reconciling fleet data across multiple systems, researching discrepancies, analyzing fleet information, and reviewing financial, purchasing, and operational documentation. The position utilizes County and department-specific software systems to maintain accurate records and support reporting needs.

Requirements

Must be a high school graduate or have a certificate of successful completion of the General Educational Development (GED) Test.
Have had three (3) years of responsible full-time clerical experience.
Required to successfully clear a national, fingerprint-based background check conducted by the Oakland County Sheriff’s Office.
Ability to communicate work-related information clearly and professionally.

Nice To Haves

Detail-oriented
Analytical
Skilled at making sure important information is accurate and complete

Responsibilities

Maintain and audit vehicle and equipment records, including inventory, assignments, ownership, mileage, utilization, acquisitions, transfers, replacements, costs, and disposals.
Review and reconcile fleet data across multiple systems, spreadsheets, departmental records, and supporting documentation.
Research discrepancies, identify the source of errors, and make or coordinate necessary corrections.
Analyze fleet information to identify trends, inconsistencies, and opportunities to improve data accuracy.
Review financial, purchasing, and operational documentation to verify fleet-related transactions and records.
Utilize County and department-specific software systems to maintain accurate records, complete assignments, and support reporting needs.
Order fuel cards for new vehicles and assign loner cards as requested, documenting and tracking all fuel card data, and deactivating cards as needed.
Process fuel pin requests, review and deactivate users for fuel pin numbers and cards as needed.
Review and reconcile purchasing and expense card transactions, maintaining all necessary documentation and receipts.
Review and update the master monthly billing report as needed.
Review and process safety-boot reimbursement.
Review and write necessary reports needed for Freedom of Information requests, identifying non-public records and redacting necessary information, and responding to follow-up questions.
Order and maintain office and cleaning supplies.
Review and process mail for Support Services.
Assist with booking travel and conference arrangements as needed.
Perform other duties as assigned.
Comply with all policies and standards.